Whitehall, NY · Washington County
Non-Collusion Affidavit of Bidder
This sworn affidavit certifies that a bidder’s offer was prepared independently and is submitted by an authorized owner, partner, officer, representative, or agent.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The affidavit accompanies a bid to a municipality or public department and certifies that the bid is genuine, its prices were set independently, and the bidder has not tried to restrict competition. The bidder’s representative also swears that the quoted prices are fair and proper. The form text describes its use with bids where competitive bidding is required; check the bid package to confirm whether it must be included and when it is due.
Who needs it
A bidder submitting an offer to a municipality or public department may need this affidavit, completed by an owner, partner, officer, representative, or agent.
Why it needs a notary
The form carries a subscribed-and-sworn-before-me block; the bidder’s owner, partner, officer, representative, or agent named in the affidavit signs before the notary.
How to get this notarized
- 1
Download The Affidavit
Get the Non-Collusion Affidavit of Bidder from the Whitehall form source.
- 2
Review And Complete The Form
Enter the requested information and have the appropriate bidder representative review the statements. Follow the bid package instructions.
- 3
Book An Online Notary
Schedule a session with a commissioned online notary and have acceptable identification ready.
- 4
- 5
Submit With Your Bid
Include the completed affidavit with your bid as directed by the receiving municipality or public department.
Preview the form
The blank PDF straight from Whitehall. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the bidder affidavit notarized online?
- Complete the affidavit, then book with a commissioned online notary. New York authorizes remote online notarization by its own notaries under Executive Law §135-c, in effect since 2023. Sign during the video session.
- Do I need to notarize this affidavit before submitting my bid?
- The form includes a subscribed-and-sworn-before-me notary block. Check the bid package or ask the receiving municipality or public department whether the affidavit is required and when it is due.
- Who should sign the affidavit?
- The form identifies the bidder’s owner, partner, officer, representative, or agent as the person making the affidavit. The signer swears to the statements and signs before the notary.
- Can I use remote online notarization for this form?
- New York recognizes notarial acts performed outside the state by an officer authorized where the act takes place under Real Property Law §299. Confirm with the city, town or village if unsure.