Newtown, OH · Hamilton County
Facility-Grounds Usage Agreement
This agreement is for individuals or groups seeking to reserve Newtown park facilities or grounds and records the reservation details, renter information, and rental terms.
What this form is
Use this agreement to arrange a reservation of Newtown park facilities or grounds. It asks for the facility, reservation date and session, renter and activity details, and information about the person in charge and insurance; it also includes indemnification terms and renter signatures. A Certificate of Insurance listing the Village as an additional insured and a copy of the person in charge’s driver’s license must accompany the signed agreement.
Who needs it
Individuals or groups arranging a Newtown park facility or grounds reservation should complete the agreement and provide the listed insurance and identification attachments.
How to submit it
Submit it to the city department named on the form; check the city website for current contact details.
About notarization
This agreement is signed and dated without a notary; it requires a Certificate of Insurance and driver’s license copy, but does not say either must be notarized.
How to submit this form
- 1
Download The Agreement
Download the Facility-Grounds Usage Agreement PDF.
- 2
Complete The Agreement
Enter the facility, reservation, renter, activity, person-in-charge, and insurance details requested on the form.
- 3
Gather The Attachments
Include a Certificate of Insurance listing the Village as an additional insured and a copy of the person in charge’s driver’s license.
- 4
Sign And Date
Sign and date the renter sections of the agreement.
- 5
Submit To The City
Submit it to the city department named on the form; check the city website for current contact details.
Frequently asked questions
- What is the Facility-Grounds Usage Agreement for?
- It records details for reserving Newtown park facilities or grounds, including the reservation date, session, renter, activity, person in charge, and insurance.
- What attachments does the agreement require?
- A Certificate of Insurance listing the Village of Newtown as an additional insured and a copy of the driver’s license of the person in charge must accompany the signed agreement.
- Do I need a notary for the Facility-Grounds Usage Agreement?
- No. The agreement has signature and date lines but no notary block. It requires insurance and driver’s license copies, but does not say they must be notarized.
- How do I submit the Facility-Grounds Usage Agreement?
- Submit it to the city department named on the form; check the city website for current contact details.