Covington, TN · Tipton County
Events & Facilities Usage Application
The Events & Facilities Usage Application lets an event sponsor request a City of Covington special events permit and facility use by submitting event details, supporting materials, and required agreements.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Event sponsors use this packet to request a permit for a special event and use of City facilities. The application instructions say to file with the City Events Coordinator at least 60 days before the proposed activity dates; the packet also includes a waiver, vendor materials, event checklists, and a self-certification statement. After receiving a completed application, the city forwards it to the Special Events Committee for review, and the sponsor must attend the committee meeting.
Who needs it
An organization or other event sponsor seeking a City of Covington special events permit or use of city facilities should submit this application packet.
Why it needs a notary
The self-certification statement has a notary certificate stating the signer personally appeared and completed the statement; the event representative signs the statement before the notary.
How to get this notarized
- 1
Download the Application
Get the Events & Facilities Usage Application packet from the City of Covington.
- 2
Complete the Packet
Enter event and sponsor details, provide the required map and supporting materials, and complete the self-certification statement.
- 3
Book an Online Notary
Schedule a session with a commissioned online notary for the self-certification statement.
- 4
Sign on Video
Sign the self-certification statement during the online notary session.
- 5
Submit to the City
File the completed packet and supporting materials with the City of Covington Events Coordinator at least 60 days before the proposed event dates.
Preview the form
The blank PDF straight from Covington. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I apply for a Covington special events permit?
- Complete the application packet and file it with the City of Covington Events Coordinator at least 60 days before the proposed event dates. The sponsor must attend the Special Events Committee meeting.
- Do I need to notarize the entire application?
- The packet includes a notary certificate on the self-certification statement. The event representative signs that statement before the notary; the form does not call for notarizing every page.
- Can I sign the self-certification with a commissioned online notary?
- Tennessee authorizes remote online notarization by a commissioned online notary registered with the Secretary of State. You sign the statement during a live video session with the notary.
- What should I include with the event application?
- The packet calls for event details and a venue drawing or detailed map showing applicable areas, entrances, exits, structures, and traffic plans. Insurance and other supporting documents may also be required.