Odessa, TX · Ector County
Special Event Permit Application
This six-page application is for people organizing a parade or special event within Odessa city limits that may require a permit for streets, public property, traffic controls, or other city involvement.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The application collects event details, including location, dates, attendance, traffic and security plans, and any requested street closures. Applicants must attach applicable permits, an indemnity agreement, a sketch of the event area, and proof of the $25 non-refundable fee; applications must be filed at least 21 days before the event. The form includes notarized statements for an individual permit holder and a corporate officer.
Who needs it
Organizers planning a parade or special event within Odessa city limits may need this application if the event involves public property, special traffic controls, city personnel, amplified sound, or fireworks.
Why it needs a notary
The form has a jurat for an individual permit holder's sworn statement and an acknowledgment for a corporate officer; the signer completes the applicable block before a notary.
How to get this notarized
- 1
Download the Application
Get the Special Event Permit Application from the City of Odessa.
- 2
Complete the Form
Provide event, organizer, location, timing, attendance, traffic, security, and other requested details. Gather the required attachments.
- 3
Book an Online Notary
Schedule a commissioned online notary for the form's applicable jurat or acknowledgment block.
- 4
Sign on Video
Appear by video and sign the applicable notarial statement as directed by the notary.
- 5
Submit to the City
File the application and attachments at least 21 days before the event, following the city's instructions to schedule an appointment.
Preview the form
The blank PDF straight from Odessa. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I apply for an Odessa special event permit?
- Complete the application, attach any needed permits, the indemnity agreement, an event-area sketch, and the $25 fee receipt. File it at least 21 days before the event and contact the Traffic Unit to schedule an appointment.
- Do I need to have the special event application notarized?
- The form includes a sworn statement with a jurat for an individual and an acknowledgment for a corporate officer. Complete the block that applies to the signer before a notary.
- Can I sign the form with an online notary?
- Texas has authorized remote online notarization since 2018. A commissioned online notary can notarize a signer by video; confirm with the city if unsure whether it will accept the notarized form.
- What attachments does the application call for?
- The form calls for applicable permits, a sketch of the event area and proposed features, a written indemnity agreement, and a copy of the receipt for the $25 non-refundable application fee.
Other forms in Odessa
Special Event Permit Application in other Texas cities
Each city publishes its own version of this form. Pick the city where you’re filing.