Do I need a notary for the Convention Center & Municipal Fairgrounds Reservation Application?

No. The application asks for a customer signature and date, not notarization. It requests a W-9 and, for a nonprofit claiming 501(c)(3) status, a copy of the 501(c)(3) form.

How do I submit the reservation application?

The form does not give a submission address or department. Check the city website for current contact details. It says checks should be payable to the City of Pasadena, with 25% payment due with the application.

What information does the application ask for?

It asks for organization and contact details, event description and dates, facility, estimated attendance, concessions, catering, previous event sites, and special requests.

What attachments does the application require?

The form requests a W-9 with the application and says it is required for all public events. Nonprofits answering yes to the 501(c)(3) question must include a copy of the 501(c)(3) form.

Pasadena, TX · Harris County

No notary required

Convention Center & Municipal Fairgrounds Reservation Application

Organizations use this application to request a Pasadena Convention Center or Municipal Fairgrounds reservation and provide event, contact, and payment information.

What this form is

This application requests a reservation for an event at the Pasadena Convention Center or Municipal Fairgrounds. It asks about the event, organization, requested dates, facility, attendance, concessions, catering, contacts, and special requests. The form states that a 25% payment is due with the application, and a contract and 50% payment are required before advertising; payments are non-refundable.

Who needs it

An organization or company seeking to reserve the Pasadena Convention Center or Municipal Fairgrounds for a public or private event should complete the application.

How to submit it

Submit it to the city department named on the form; check the city website for current contact details. The form says checks should be payable to the City of Pasadena and a 25% payment is due with the application.

About notarization

This application is signed and dated without a notary; it requests a W-9 and, for a nonprofit claiming 501(c)(3) status, a copy of the 501(c)(3) form.

How to submit this form

1
Download The Application
Download the Convention Center & Municipal Fairgrounds Reservation Application PDF.
2
Complete The Application
Provide organization, event, facility, date, attendance, contact, and event-service details.
3
Gather Required Attachments
Include a W-9; the form requires it for public events. If applicable, include a copy of the 501(c)(3) form.
4
Submit To The City
Check the city website for current submission details. The form says checks are payable to the City of Pasadena and 25% payment is due with the application.

Frequently asked questions

Do I need a notary for the Convention Center & Municipal Fairgrounds Reservation Application?: No. The application asks for a customer signature and date, not notarization. It requests a W-9 and, for a nonprofit claiming 501(c)(3) status, a copy of the 501(c)(3) form.
How do I submit the reservation application?: The form does not give a submission address or department. Check the city website for current contact details. It says checks should be payable to the City of Pasadena, with 25% payment due with the application.
What information does the application ask for?: It asks for organization and contact details, event description and dates, facility, estimated attendance, concessions, catering, previous event sites, and special requests.
What attachments does the application require?: The form requests a W-9 with the application and says it is required for all public events. Nonprofits answering yes to the 501(c)(3) question must include a copy of the 501(c)(3) form.

Need something notarized?

This Convention Center & Municipal Fairgrounds Reservation Application doesn’t need a notary — but Texas residents can notarize other documents online with a commissioned online notary.