Hawkins, TX · Wood County
Community Center Rental Agreement
This agreement lets individuals and organizations request use of the Hawkins Community Center and accept responsibility for the rental terms.
What this form is
Renters use this agreement to request full-day, half-day, or hourly use of the Hawkins Community Center and kitchen. The city requires a written agreement upon written request by an authorized representative; the form records event dates and times, attendance, renter details, charges, and signatures. It also sets out rental conditions, including the required walk-through and key return.
Who needs it
Individuals and authorized representatives of organizations seeking to rent the Hawkins Community Center should complete this agreement.
How to submit it
Submit a written request through the City's Administration Office, which handles permission and scheduling. Contact City Hall to arrange the required walk-through at least 24 hours before the event.
About notarization
This agreement is signed and dated without a notary; it includes no notarized or sworn attachment, and the renter signs the candle-liability statement if applicable.
How to submit this form
- 1
Download The Agreement
Download the Community Center Rental Agreement PDF.
- 2
Complete The Agreement
Enter the rental dates and times, anticipated attendance, event and caterer names, renter contact details, and signatures.
- 3
Review Rental Conditions
Read the rental conditions and arrange the required walk-through with custodial staff at least 24 hours before the event.
- 4
Submit A Written Request
Submit a written request through the City's Administration Office, which handles permission and scheduling.
Frequently asked questions
- Who can use this Community Center Rental Agreement?
- Individuals, businesses, nonprofits, and governmental entities seeking to use the Hawkins Community Center can use this agreement. An organization must have a duly authorized representative submit a written request.
- Do I need a notary for the Community Center Rental Agreement?
- No. The renter signs and dates the agreement without a notary. If applicable, the renter also signs the candle-liability statement; the document does not call for notarization or a sworn attachment.
- How do I submit the rental agreement?
- Send a written request through the City's Administration Office, which handles permission and scheduling. Contact City Hall to schedule the required walk-through at least 24 hours before the event.