Federal Way, WA · King County
HVAC Controls Upgrade Bid Proposal
This bid and contract package solicits proposals from qualified contractors for HVAC controls upgrades and performance management services at three City of Federal Way facilities.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The City of Federal Way’s RFB package seeks bids for HVAC controller upgrades, system integration, preventative maintenance, and performance management at City Hall, the Community Center, and the Performing Arts and Event Center. The package includes a bid proposal with a non-collusion affidavit and a signature section to be sworn before a notary. The stated bid deadline was August 31, 2023, so bidders should check with the City about current or future solicitations.
Who needs it
A contractor submitting a bid for the HVAC controls upgrade and performance management work described in the City of Federal Way’s RFB package needs to complete the bid proposal.
Why it needs a notary
The bid proposal includes a sworn signature section; the bidder’s authorized signer must sign and swear to the proposal before the notary.
How to get this notarized
- 1
Download the Bid Package
Download the HVAC controls upgrade bid and contract documents from the City of Federal Way.
- 2
Complete the Bid Proposal
Fill out the proposal and have the authorized signer review the bid documents and signature section.
- 3
Book an Online Notary
Schedule a video session with a commissioned online notary for the proposal’s sworn signature.
- 4
Sign on Video
Appear for the online session and sign and swear to the proposal as directed by the notary.
- 5
Submit to the City
Follow the City’s bid instructions for submitting the completed proposal and required bid documents.
Preview the form
The blank PDF straight from Federal Way. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- Which part of the bid package requires notarization?
- The Bid Proposal includes a signature section stating that the signer subscribed and swore to the proposal before a notary. The package text does not identify another notarial block.
- Who must appear before the notary?
- The person authorized to sign the bid and contract documents on behalf of the bidding firm signs the proposal’s sworn signature section before the notary.
- How do I get this bid proposal notarized online?
- Complete the proposal, then book a video session with a commissioned online notary. Sign and swear to the proposal during the session, and follow the City’s instructions for submitting the bid.
- Do I need to check whether the City still accepts this bid?
- Yes. The package lists an August 31, 2023 bid deadline. Ask the City whether this solicitation is still active or whether a newer bid package is available; confirm with the city or town if unsure.
- Can a remote online notarization be used for a Washington document?
- Washington authorizes its notaries to perform remote online notarizations under RCW 42.45.280. RCW 42.45.090 also addresses the effect in Washington of a notarial act performed elsewhere by an authorized officer.