Steilacoom, WA · Pierce County
Special Event Application and Hold Harmless Agreement
This packet combines a permit application, event site plan, and hold harmless agreement for organizations and individuals seeking approval to hold a parade, run, or special event in Steilacoom.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Steilacoom requires the application and event details, including a site plan or route map, so the Town can review the proposed event and determine approval conditions. If approved, applicants must also provide proof of liability insurance naming the Town as an additional insured and submit the signed, notarized hold harmless agreement. The application should be submitted to the Town Administrator; applications submitted fewer than 45 days before the event incur a $50 fee.
Who needs it
An organization or individual planning a parade, run, or special event in Steilacoom should submit the application, event information, and required supporting documents to the Town Administrator.
Why it needs a notary
The hold harmless agreement includes a sworn-to-before-me jurat, which the sponsoring organization’s authorized representative signs before a notary.
How to get this notarized
- 1
Download the Packet
Download the Steilacoom special event application packet, including the application, site plan page, and hold harmless agreement.
- 2
Fill Out the Forms
Complete the event and organization information, prepare the site plan or route map, and arrange the required insurance.
- 3
Book an Online Notary
Schedule a remote session with a commissioned online notary for the hold harmless agreement.
- 4
Sign on Video
Have the organization’s authorized representative sign the agreement during the video session and complete the jurat.
- 5
Submit to the Town
Submit the application and supporting materials to the Town Administrator, including the notarized agreement and insurance documents by the stated deadlines.
Preview the form
The blank PDF straight from Steilacoom. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the hold harmless agreement notarized?
- Complete the agreement, then book a session with a commissioned online notary. The authorized representative signs during the video session and completes the jurat.
- Do I need to notarize the entire application packet?
- The packet identifies the hold harmless agreement as the document that must be notarized. The application and event materials are submitted with it; confirm with the city or town if unsure.
- Can I sign this form with an online notary?
- Washington law authorizes remote online notarization by its notaries under RCW 42.45.280. A commissioned online notary can notarize the agreement remotely if the notary can complete the required jurat.
- When must I submit the notarized agreement?
- The packet says the hold harmless agreement and proof of insurance are due 10 days before the event. The application should be submitted earlier for review.