Scottsdale, AZ · Maricopa County
Authorization Letter for Use of Company Credit Cards
This letter authorizes a named person to use a company credit card for a specified payment to the City of Scottsdale.
What this form is
Companies use this authorization letter when a representative needs to make a credit card payment to the City of Scottsdale. The original letter must name the authorized person, specify the date and purpose of the transaction, include the card’s first two and last four digits, and bear the card owner’s wet signature. The letter is limited to a single day’s transaction and must be presented with the physical card.
Who needs it
A company representative needs this letter when making a city credit card payment using a company card with the owner’s written authorization.
How to submit it
Present the original letter in person with the physical credit card; copies, faxes, and emails are not accepted. For questions, contact Planning and Development Services at 480-312-7800 or [email protected].
About notarization
No notary is required; the credit card owner signs the original, and a photocopy of the owner’s driver’s license is required if the card lacks a signature.
How to submit this form
- 1
Download The Letter
Download the company credit card authorization letter.
- 2
Complete The Letter
Name the authorized person, specify the transaction date and purpose, provide the card’s first two and last four digits, and obtain the owner’s wet signature.
- 3
Gather Required Items
Bring the physical credit card and proof of identity for the named person. Include a photocopy of the card owner’s driver’s license if the card lacks the owner’s signature.
- 4
Present It To The City
Present the original letter in person with the physical card. The city does not accept copies, faxes, or emails.
Frequently asked questions
- Do I need a notary for the company credit card authorization letter?
- No. The credit card owner signs the original letter. If the card does not have the owner’s signature on the back, include a photocopy of the owner’s driver’s license.
- How do I submit the authorization letter?
- Present the original letter in person with the physical credit card. Copies, faxes, and emails are not accepted; the named person must bring proof of identity.
- What information must the letter include?
- Include the authorized person’s full name, the transaction date and purpose, the card’s first two and last four digits, and the card owner’s wet signature.
- Can I reuse the authorization letter on another day?
- No. The letter is limited to a single day’s transaction and cannot be reused for another day. It may be accepted one day before or after the date specified.
Need something notarized?
This Authorization Letter for Use of Company Credit Cards doesn’t need a notary — but if you have another Scottsdale form that does, a commissioned online notary can help.