Guilford, CT · New Haven County
Permission for Use of the Town Green
This application lets Guilford organizations request permission from the Board of Selectmen to hold an event on the Town Green and includes an indemnification agreement that must be signed before a notary.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Organizations apply to the Board of Selectmen to reserve sections of the Green for an event, providing details such as the event purpose, attendance estimate, security, sanitation, and parking plans. The application says to file at least three months before the requested dates and send a copy to the Green Committee Chair. It also includes use regulations, a fee schedule, and an indemnification agreement with a sworn signature block.
Who needs it
Organizations planning a community event on the Guilford Town Green need this application to request a permit from the Board of Selectmen.
Why it needs a notary
The indemnification agreement includes a subscribed-and-sworn jurat; the applicant’s authorized representative signs and swears to the agreement before the notary.
How to get this notarized
- 1
Download the Form
Download the Guilford Permission for Use of the Town Green form and review its application, regulations, fee schedule, and indemnification agreement.
- 2
Complete the Application
Provide the organization and event details, requested Green sections, attendance estimate, and plans for security, sanitation, traffic, parking, and cleanup.
- 3
Book an Online Notary
Arrange an online notarization for the authorized representative who will swear to the indemnification agreement.
- 4
Sign on Video
Meet with a commissioned online notary by video and sign and swear to the indemnification agreement as directed.
- 5
Submit to the Town
File the completed application with the Selectmen’s office and send one copy to the Green Committee Chair at least three months before the event.
Preview the form
The blank PDF straight from Guilford. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the indemnification agreement notarized?
- Complete the application, then book a commissioned online notary. The authorized representative signs and swears to the indemnification agreement during the video session.
- Do I need to notarize the entire application?
- The form’s notary block appears on the indemnification agreement on page 7. The authorized representative signs and swears to that agreement before the notary.
- Can I use an online notary in Connecticut?
- Connecticut authorizes remote online notarization for its own notaries. A commissioned online notary can notarize the sworn agreement in an online session; check the town’s submission instructions if unsure.
- When should I file the Green use application?
- The form says applications must be filed at least three months before the desired event dates. File it with the Selectmen’s office and provide one copy to the Green Committee Chair.