Shiloh, IL · St. Clair County
Special Event Permit Application and Instructions
This packet is for event coordinators seeking Village of Shiloh approval for a special event and includes the application, supporting requirements, a notarized Hold Harmless Agreement, and an embedded raffle license application.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The packet helps event coordinators apply for a Village of Shiloh special event permit and identify related permits and supporting documents, including a vendor list and signed Hold Harmless Agreement. The Village requires the completed application and required materials at least 90 days before the event; the Hold Harmless Agreement must be signed and notarized. A raffle permit application is included for events holding a raffle, and all special events require final Village approval.
Who needs it
Event coordinators applying for Village approval should complete the packet, provide required supporting documents, and include the notarized Hold Harmless Agreement.
Why it needs a notary
The Hold Harmless Agreement includes a sworn-before-me jurat; the event organizer signs and swears to the agreement before a notary.
How to get this notarized
- 1
Download the Packet
Get the Village of Shiloh Special Event Permit Application and Instructions packet.
- 2
Complete the Forms
Fill out the application and relevant sections, and gather required supporting documents, including the Hold Harmless Agreement.
- 3
Book an Online Notary
Schedule a remote session with a commissioned online notary for the Hold Harmless Agreement.
- 4
Sign on Video
Sign and swear to the agreement during the online notary session.
- 5
Submit to the Village
Submit the completed packet and required supporting documents to the Village of Shiloh at least 90 days before your event.
Preview the form
The blank PDF straight from Shiloh. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I apply for a special event permit?
- Complete the application packet, include the required supporting documents and notarized Hold Harmless Agreement, and submit them to the Village at least 90 days before the event.
- Do I need to notarize the entire packet?
- The packet states that all applications must be signed and notarized. Its Hold Harmless Agreement includes a sworn-before-me jurat for the event organizer.
- Can I sign the Hold Harmless Agreement online?
- Illinois law permits electronic and remote notarization under 5 ILCS 312, and recognizes notarial acts performed outside Illinois by an officer authorized where the act occurs. Confirm with the city or village if unsure.
- When is the application due?
- The packet says special event permit applications are due to the Village at least 90 days before the event, with required applications and supporting documentation.