Harpswell, ME · Cumberland County
Certificate of Sole Proprietor Adopting a Name Other Than Own
This certificate records a sole proprietor’s intent to conduct business under a name other than their own and is filed with the Harpswell Town Clerk.
At a glance
- Issued by
- City of Harpswell · Harpswell, Cumberland County, Maine
- Notarization
- Required: sign this form in front of a notary before filing it.
- Official source
- harpswell.maine.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
A sole proprietor uses this certificate to state the type of business and the adopted business name, along with contact details and the business location address. The form says to deposit the completed certificate with the Harpswell Town Clerk where the business will be carried on; it notes a $10 recording fee.
Who needs it
A sole proprietor intending to conduct business in Harpswell under a name, style, or designation other than their own should complete and deposit this certificate.
Why it needs a notary
The form includes a jurat requiring the proprietor to appear, make oath that the certificate is true, and sign before a notary public or attorney.
How to get this notarized
- 1
Download the Certificate
Download the Certificate of Sole Proprietor Adopting a Name Other Than Own from the Harpswell town website.
- 2
Fill In the Form
Enter the business type and name, proprietor details, home address, and business location address. The form says the business address cannot be a PO Box.
- 3
Book an Online Notary
Arrange a session with a commissioned online notary and check with the Town Clerk about accepting remote notarization.
- 4
Sign on Video
Appear for the notarial act, make the required oath, and sign as directed during the video session.
- 5
Submit to the Town
Deposit the completed certificate with the Harpswell Town Clerk where the business will be carried on and pay the stated recording fee.
Preview the form
The blank PDF straight from Harpswell. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I file this sole proprietor certificate?
- Complete the certificate, sign it before a notary public or attorney, and deposit it with the Harpswell Town Clerk where the business will be carried on. The form notes a $10 recording fee.
- Do I need to take an oath for this form?
- Yes. The jurat says the proprietor must appear and make oath that the certificate is true. The signature must be witnessed by a notary public or attorney.
- Can I sign this form with a commissioned online notary?
- Maine law authorizes remote notarization under 4 M.R.S. ch. 39, §1915. Confirm that the Harpswell Town Clerk will accept a remotely notarized certificate before submitting it.
- Where do I submit the completed certificate?
- The form directs you to deposit the certificate with the Harpswell Town Clerk where the business will be carried on. Confirm with the town, city, or county registry of deeds if unsure.