Eastport, ME · Washington County
Certificate of Sole Proprietor Adopting Name
This certificate records a sole proprietor’s intent to conduct business under a name other than their own and is filed with the clerk where the business operates.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
A sole proprietor uses this certificate to identify the business name they intend to adopt and provide their signature, residence, name, and telephone number. The form says to deposit the completed, sworn certificate with the clerk of the city or town where the business is carried on; it also states that the clerk is entitled to a $10 recording fee.
Who needs it
A sole proprietor intending to conduct business under a name other than their own files this certificate with the clerk where the business is carried on.
How to get this notarized
- 1
Download the Form
Get the Certificate of Sole Proprietor Adopting Name from Eastport’s document page.
- 2
Fill In the Certificate
Enter the business activity and adopted name, then provide the requested signature and contact details.
- 3
Book an Online Notary
Arrange a remote notarization appointment with a commissioned online notary.
- 4
Sign on Video
Appear before the notary by video, sign the certificate, and swear that its statements are true.
- 5
Submit to the Clerk
Deposit the certificate with the clerk where the business is carried on and pay the stated recording fee.
Preview the form
The blank PDF straight from Eastport. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I file this certificate in Eastport?
- Complete the certificate, sign and swear to it before a notary, then deposit it with the clerk of the city or town where the business is carried on. The form states a $10 recording fee applies.
- Do I need to sign this form in front of a notary?
- Yes. The form includes an oath that the certificate is true, followed by a notary block. Sign and take the oath before the notary.
- Can I use an online notary for this form?
- Maine permits remote notarization under 4 M.R.S. ch. 39, §1915. You can book a commissioned online notary to notarize the oath by video; confirm the filing office accepts the notarized document.
- Where should I file this certificate?
- The form directs you to deposit it with the clerk of the city or town where the business is carried on. Confirm with the town, city, or county registry of deeds if unsure.