Malden, MA · Middlesex County
Business Certificate
The Business Certificate identifies a business operating under a particular title in Malden, its owner or owners, business location, and emergency contacts for the police department.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Malden’s Business Certificate records the business title, address and phone number, owner information, and emergency contacts for the police department. The form cites Massachusetts General Laws Chapter 110, Section 5, and states that a certificate remains in effect for four years and must then be renewed while the business continues. After certification, copies are to be sent to the Assessor’s Office and Police Department; the listed fee is $35.
Who needs it
A person or people conducting a business in Malden under a business title can use this certificate to provide the business and owner details requested on the form.
Why it needs a notary
The form has a personal-appearance oath block: each signer whose name appears above must swear the statement is true before the notary and be identified by satisfactory evidence.
How to get this notarized
- 1
Download the Business Certificate
Get Malden’s Business Certificate form and review the requested business, owner, and emergency contact information.
- 2
Fill In the Form
Enter the business title and address, owner details, emergency contacts, and other requested information.
- 3
Book an Online Notary
Arrange a session with a commissioned online notary for every signer named on the form.
- 4
Sign and Swear on Video
Appear on video, establish your identity, and sign and swear to the statement as directed by the notary.
- 5
Submit to the City
Follow Malden’s instructions for submitting the notarized certificate and sending copies to the Assessor’s Office and Police Department.
Preview the form
The blank PDF straight from Malden. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I notarize Malden’s Business Certificate online?
- Complete the business and owner details, then book a session with a commissioned online notary. Each signer must appear on video, prove identity, and swear that the statement is true.
- Do I need to swear to the information on this form?
- Yes. The notary block says the signer or signers must personally appear, be identified through satisfactory evidence, and make oath that the statement is true.
- Can a commissioned online notary notarize this form?
- Massachusetts permanently authorized remote online notarization for its own notaries effective January 1, 2024, under G.L. c. 222, §§27–29. Confirm with the city or town clerk if unsure whether Malden accepts an online-notarized certificate.
- What happens after the certificate is notarized?
- The form says the certificate is in force for four years from its issue date and must be renewed every four years while the business continues. Once certified, send copies to the Assessor’s Office and Police Department.
Business Certificate in other Middlesex County cities
Each city publishes its own version of this form. Pick the city where you’re filing.