Gallatin County, MT · Gallatin County
Montana Realty Transfer Certificate
This certificate reports a real estate transfer and is completed by a transfer party or the person presenting the deed or instrument for recording.
At a glance
- Issued by
- City of Gallatin County · Gallatin County, Gallatin County, Montana
- Notarization
- Not required: file this form without a notary.
- Official source
- gallatinmt.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
What this form is
The certificate reports the transfer, identifies the parties and property, discloses water rights, and records sale information when no listed exception applies. It must be filed with the County Clerk and Recorder when the deed or other instrument is presented for recording; transfers by operation of law also require the certificate and supporting documents at the local Department of Revenue office. The form asks for transfer, property, party, sale, water-right, and preparer information.
Who needs it
Any party transferring real property, or presenting a deed or instrument evidencing the transfer for recording, must file the completed certificate.
How to submit it
File the completed certificate with the County Clerk and Recorder when presenting the deed or instrument for recording. For a transfer by operation of law, file it with required supporting documentation at the local Department of Revenue office.
About notarization
This certificate does not require notarization; the preparer signs and dates it, and Form 640, if applicable, includes signatures certified under penalty of false swearing.
How to submit this form
- 1
Download the Certificate
Download the Realty Transfer Certificate and its instructions.
- 2
Complete the Form
Enter the transfer, party, property, sale, and water-right information that applies; the preparer must sign and date the certificate.
- 3
Gather Required Attachments
Attach applicable supporting documents for transfers by operation of law. If water rights are divided or severed, review the applicable water-right forms and requirements.
- 4
File With the County
File the certificate with the County Clerk and Recorder when presenting the deed or instrument for recording.
Frequently asked questions
- Do I need a notary for the Montana Realty Transfer Certificate?
- No. The certificate calls for the preparer’s signature and date, not notarization. If water rights are divided or severed, applicable Form 640 signatures are certified under penalty of false swearing.
- Who must file the Realty Transfer Certificate?
- Any party transferring real property or presenting a deed or other instrument evidencing the transfer for recording must file the completed certificate.
- How do I submit the Realty Transfer Certificate?
- File it with the County Clerk and Recorder when presenting the deed or instrument for recording. For a transfer by operation of law, file it with required supporting documents at the local Department of Revenue office.
- What information does the certificate ask for?
- It requests information about the transfer date, parties, property, transfer type, sale price and financing, water rights, and preparer. Supporting documents may be required for certain transfers.