Who files the Realty Transfer Certificate?

Any party transferring real property, or presenting a deed or other instrument evidencing a transfer for recording, must file the certificate.

How do I submit the Realty Transfer Certificate?

File it with the County Clerk and Recorder when the transfer deed or instrument is presented for recording. For a transfer by operation of law, file it with the local Department of Revenue office.

What information does the certificate request?

It asks for party and property details, the type of transfer, sale information when required, water-right disclosure, and preparer information.

Stillwater County, MT · Stillwater County

No notary required

Realty Transfer Certificate

Parties transferring real property, or presenting a transfer document for recording, file this certificate with the deed or other instrument.

At a glance

Issued by: City of Stillwater County · Stillwater County, Stillwater County, Montana
Notarization: Not required: file this form without a notary.
Official source: stillwatercountymt.gov
Blank form: Download the PDF
Catalogued: Oct 5, 2026
Machine-readable: JSON record · about the forms index

What this form is

The certificate records information about a real property transfer and allows the Department of Revenue to update ownership records used for assessment and taxation. It is filed with the County Clerk and Recorder when the deed or other instrument is presented for recording; transfers by operation of law go to the local Department of Revenue office. It asks for party and property details, transfer and sale information, water-right disclosure, and preparer information.

Who needs it

Any party transferring real property or presenting a deed or instrument evidencing a transfer for recording must file the certificate.

How to submit it

File the completed certificate with the County Clerk and Recorder when presenting the transfer instrument or deed for recording. For a transfer by operation of law, file it with the local Department of Revenue office.

About notarization

This certificate is signed without a notary; if water rights are divided or reserved, Form 640 includes a certification under penalty of false swearing that the listed parties sign and date.

How to submit this form

1
Download The Certificate
Download the Realty Transfer Certificate PDF.
2
Complete The Certificate
Enter the transfer date, party and property details, transfer information, applicable sale information, and water-right disclosure.
3
Gather Required Attachments
For transfers by operation of law, attach the applicable supporting documentation listed on the certificate.
4
Sign And Submit
Have the preparer sign and date the certificate, then file it with the County Clerk and Recorder or, for a transfer by operation of law, the local Department of Revenue office.

Frequently asked questions

Do I need a notary for the Realty Transfer Certificate?: No. This certificate is signed without a notary. If water rights are divided or reserved, Form 640 includes a certification under penalty of false swearing that the listed parties sign and date.
Who files the Realty Transfer Certificate?: Any party transferring real property, or presenting a deed or other instrument evidencing a transfer for recording, must file the certificate.
How do I submit the Realty Transfer Certificate?: File it with the County Clerk and Recorder when the transfer deed or instrument is presented for recording. For a transfer by operation of law, file it with the local Department of Revenue office.
What information does the certificate request?: It asks for party and property details, the type of transfer, sale information when required, water-right disclosure, and preparer information.

Need something notarized?

This Realty Transfer Certificate doesn’t need a notary, but if you have another Stillwater County form that does, a commissioned online notary can help.