East Aurora, NY · Erie County
Hamlin Park Temporary Use Permit
This application requests permission to hold an event or use facilities at Hamlin Park, and organizations submit it to the Village of East Aurora.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The application requests event details, the park areas and services needed, and supporting materials such as a map and certificate of insurance. The village requires a permit for groups of more than 100 and for use of park facilities or property. Submit the completed application at least 60 days and no more than 75 days before the event; if the village requires an indemnification agreement, an authorized applicant or officer must sign it before a notary.
Who needs it
Organizations planning a Hamlin Park event or facility use should apply, including groups of more than 100, and submit the required map and supporting materials.
Why it needs a notary
The indemnification agreement carries a subscribed-and-sworn jurat; the authorized applicant or officer signs and swears to it before the notary when required.
How to get this notarized
- 1
Download The Permit
Get the Hamlin Park Temporary Use Permit from the Village of East Aurora.
- 2
Fill Out The Application
Provide event, organization, attendance, facility, and service details, and prepare the requested map and supporting documents.
- 3
Book An Online Notary
If the village requires the indemnification agreement, book a commissioned online notary for its jurat.
- 4
Sign On Video
The authorized applicant or officer signs and swears to the indemnification agreement during the notary's live video session.
- 5
Submit To The Village
Send the completed application and required attachments to the Village of East Aurora within the stated 60-to-75-day filing window.
Preview the form
The blank PDF straight from East Aurora. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I apply for a Hamlin Park Temporary Use Permit?
- Complete the application, attach a map of the requested park area and required supporting materials, and submit it to the Village of East Aurora 60 to 75 days before the event.
- Do I need to notarize the entire permit application?
- The form identifies the indemnification agreement as the document that must be duly notarized when required by the village. Its jurat calls for an authorized applicant or officer to swear to the agreement.
- Can I sign the indemnification agreement with a commissioned online notary?
- New York authorizes remote online notarization. You can sign before a commissioned online notary in a live video session; confirm with the city, town or village if unsure.
- What supporting documents does the application request?
- The application calls for a map showing the requested area and lists an indemnification agreement and certificate of insurance among the attachments. Pavilion use also requires prior permission and a written agreement from the Aurora Players.