Monroe County, NY · Monroe County
Special Use Application E: Tent for Private Events
This application is for people renting Monroe County Parks facilities who plan to set up tents larger than approximately 15 by 15 feet.
At a glance
- Issued by
- City of Monroe County · Monroe County, Monroe County, New York
- Notarization
- Not required: file this form without a notary.
- Official source
- monroecounty.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
What this form is
Use this application for special private rentals or other shelter, lodge, or facility rentals where tents larger than approximately 15 by 15 feet will be set up. It asks for renter and event details, tent provider and location, setup and takedown dates and times, and tent sizes and quantities. The form notes that tents may require an impact fee and that the provider must have insurance documents on file or submit them for approval before the event.
Who needs it
People renting a Monroe County Parks facility for a special private event or other rental and setting up tents larger than approximately 15 by 15 feet need this application.
How to submit it
Submit the provider’s insurance documents to the Monroe County Parks Department before the event for approval. If the tent fee is unpaid, call the office or send a check with the reservation number.
About notarization
This document is signed and dated without a notary; the signer acknowledges the park rules and financial responsibility for damage.
How to submit this form
- 1
Download the Application
Download the Special Use Application E for tents at private events.
- 2
Complete the Event Details
Provide renter contact information, event date and purpose, facility reservation number, tent provider, location, setup and takedown details, and tent counts.
- 3
Gather Insurance Documents
Ensure the tent provider’s insurance documents are on file with the Monroe County Parks Department or submit them there before the event for approval.
- 4
Submit and Address Any Fee
Submit the provider’s insurance documents to the Parks Department. If the tent fee is unpaid, call the office or send a check with the reservation number.
Frequently asked questions
- Do I need a notary for the Special Use Tent Application?
- No. The form is signed and dated without a notary; the signer acknowledges the park rules and financial responsibility for damage.
- Who should complete this tent application?
- People renting a Monroe County Parks facility for a special private rental or another facility rental and setting up tents larger than approximately 15 by 15 feet should complete it.
- How do I submit the application and insurance documents?
- The form says the tent provider’s insurance documents must be on file with the Monroe County Parks Department or submitted there before the event for approval. It does not give an application mailing address.
- Are there tent impact fees?
- The form lists a $40 impact fee for each small tent, approximately 16 by 16 feet up to 20 by 20 feet, and a $100 fee for each large tent over 20 by 20 feet.