Charlotte, NC · Mecklenburg County
Right-of-Way Encroachment Agreement
This seven-page agreement requests permission to install a permanent non-standard item in a City-maintained street right-of-way and is submitted by the individual, group, business, or association seeking the encroachment.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Charlotte requires this agreement when a private individual, group, business, or homeowner’s or business association seeks to install a permanent non-standard item within a City-maintained street right-of-way. CDOT reviews requests case by case, considering public safety, applicable standards, and potential conflicts with City or utility use. Applicants submit the executed original agreement with project materials, drawings, insurance documentation, and the applicable fee; approval may include additional requirements.
Who needs it
A private individual, group, business, or homeowner’s or business association seeking to install a permanent non-standard item in a City-maintained street right-of-way needs this agreement.
Why it needs a notary
The agreement includes a corporate secretary acknowledgment with an oath and acknowledgment before a notary; the named secretary signs, and the notary completes the certificate and commission-expiration date.
How to get this notarized
- 1
Download the Agreement
Get the Right-of-Way Encroachment Agreement and review the application and submittal requirements.
- 2
Complete the Agreement
Fill in the project and party information, and gather the drawings, insurance certificate, and other required materials.
- 3
Book an Online Notary
Arrange a commissioned online notary and confirm the City accepts that notarization method before signing.
- 4
Sign on Video
The named secretary signs the agreement acknowledgment during the online notarization appointment.
- 5
Submit to the City
Send the executed original and required documents as directed in the form, and follow its payment instructions.
Preview the form
The blank PDF straight from Charlotte. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the encroachment agreement notarized?
- Complete the agreement, then sign the corporate secretary acknowledgment before a commissioned online notary if the City accepts that notarization method. Submit the executed original with the required application materials.
- Do I need to notarize the agreement?
- Yes. The form says the signature must be notarized and requests one executed original agreement, including notarization. Its notarial certificate names the secretary and corporation and provides spaces for the notary’s signature and commission expiration.
- What else must I submit with the agreement?
- The form lists a project request letter, scaled drawings, item details, an installation narrative, liability insurance documentation, and an application fee. It also specifies sending the required documents to the listed email address.
- Can I use online notarization for this form?
- North Carolina’s enacted remote electronic notarization program has not launched. Acceptance of notarization by a commissioned online notary depends on the City’s requirements; confirm with the city or town if unsure.
Right-of-Way Encroachment Agreement in other North Carolina cities
Each city publishes its own version of this form. Pick the city where you’re filing.