Winterville, NC · Pitt County
Community Room Rental Application
Individuals or group representatives use this application to request rental of the Town of Winterville Community Room and accept responsibility for following its use rules.
What this form is
The application requests the renter or group name, representative, address, phone number, proposed use, expected attendance, rental date, and event times. The signer accepts responsibility for damage and agrees to follow the attached room rules. Reservations must be made at least 24 hours in advance, and the rules limit rentals to one day per month per group, agency, or individual.
Who needs it
An individual or group representative seeking to reserve the Winterville Community Room must complete the application and agree to follow its rules.
How to submit it
The Police Department manages room reservations. The document says rental payment can be made at Town Hall by check, cash, money order, or credit card.
About notarization
This application is signed without a notary; the renter signs and dates the application and the rules acknowledgment, with no notarized attachment or sworn step stated.
How to submit this form
- 1
Download The Application
Download the Community Room Rental Application and review the attached rules, fee schedule, and checklist.
- 2
Complete The Application
Enter the renter and representative details, proposed use, expected attendance, rental date, and times; then sign the application.
- 3
Review The Rules
Read and sign the rules acknowledgment, and note the room-use requirements and checklist.
- 4
Arrange The Reservation
The Police Department manages reservations. The document says to make reservations at least 24 hours in advance.
- 5
Arrange Rental Payment
The document says payment can be made at Town Hall by check, cash, money order, or credit card.
Frequently asked questions
- Do I need a notary for the Community Room Rental Application?
- No. The renter signs and dates the application and rules acknowledgment; the document does not state that an attachment or related step must be notarized or sworn.
- How do I submit the Community Room Rental Application?
- The document says the Police Department manages room reservations, but does not specify how to deliver the application. Rental payment can be made at Town Hall by check, cash, money order, or credit card.
- What information does the application request?
- It asks for the renter or group name, representative, address, phone number, proposed use, expected attendance, rental date, and event times. The representative also signs to accept responsibility and follow the room rules.
- What rules apply to a community room rental?
- The rules require reservations at least 24 hours in advance, set a maximum occupancy of 126, limit rental hours to 7 a.m. through 11 p.m., and require renters to leave the room clean and undamaged.
Need something notarized?
This Community Room Rental Application doesn’t need a notary — but if you have another Winterville form that does, a commissioned online notary can help.