Newcastle, OK · McClain County
Variance Special Exception Appeal Application
This application asks Newcastle’s Board of Adjustment to consider a variance, special exception, or appeal and is filed by the property owner or applicant with the City Planning Department.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The form lets a property owner or applicant petition Newcastle’s Board of Adjustment and describe the property and requested variance, special exception, or appeal. The city requires a completed application, warranty deed, accurate legal description, required fee, and a typed list of nearby property owners with the affidavit on page three. After receiving a complete application, Planning Department staff coordinate a meeting and notify surrounding owners.
Who needs it
A property owner or applicant seeking a Newcastle Board of Adjustment variance, special exception, or appeal must submit the completed application and required supporting information.
How to get this notarized
- 1
Download the Application
Get Newcastle’s Variance/Special Exception/Appeal application and review its checklist.
- 2
Complete the Form
Fill in the property and request details; prepare the deed, legal description, fee, nearby-owner list, and affidavit.
- 3
Book an Online Notary
Schedule a commissioned online notary for the property owner’s affidavit signature.
- 4
Sign on Video
Sign and swear to the affidavit during the online notarization appointment.
- 5
Submit to the City
Send the completed application and required materials to Newcastle’s Planning Department.
Preview the form
The blank PDF straight from Newcastle. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit a variance or special exception application?
- Complete the application and gather the warranty deed, legal description, required fee, and typed nearby-owner list with affidavit. Submit the materials to Newcastle’s Planning Department.
- Do I need to sign the affidavit before a notary?
- Yes. The page-three affidavit says it must be subscribed and sworn before a notary. The property owner signs and swears to the affidavit before the notary.
- Can I sign the affidavit with an online notary?
- Oklahoma permits its commissioned notaries to register separately to perform remote online notarizations. A commissioned online notary can notarize your signature by video; confirm the city will accept the notarized form.
- What if the list has fewer than 15 nearby property owners?
- The form says to expand the boundary in 100-foot increments until the list contains at least 15 owners or the boundary reaches 1,000 feet. Confirm with the city or county clerk if unsure.