Jonesborough, TN · Washington County
Special Event Permit Application
This application is for organizations and sponsors seeking Town of Jonesborough approval to hold a one-time or recurring special event within town limits, with required exhibits and a notarized hold harmless agreement.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The application gathers details about the sponsoring organization, event dates and hours, attendance, requested town services, and plans for safety, cleanup, and street closures. The Town requires a Special Event Permit before an event, and instructs applicants to file the complete application and exhibits with the Town Administrator’s office at least 90 days in advance. The packet includes a Hold Harmless and Indemnity Agreement that must be executed and notarized.
Who needs it
Any person, group, association, club, business, firm, or corporation sponsoring a one-time or recurring special event within the Town of Jonesborough must apply for a permit.
Why it needs a notary
The Hold Harmless and Indemnity Agreement includes a notarial acknowledgment; the sponsoring organization’s authorized representative signs the agreement before the notary.
How to get this notarized
- 1
Download the Application
Get the Special Event Permit Application and review its instructions and exhibit list.
- 2
Complete the Form and Exhibits
Answer every question, provide event and sponsor details, and attach clearly labeled exhibits.
- 3
Book an Online Notary
Arrange notarization for the Hold Harmless and Indemnity Agreement signed by the organization’s authorized representative.
- 4
Sign on Video
Appear by video and sign the agreement as directed by the commissioned online notary.
- 5
Submit to the Town
File the complete application and exhibits with the Town Administrator’s office at least 90 days before the event.
Preview the form
The blank PDF straight from Jonesborough. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I prepare this special event permit application?
- Complete each application question, attach and label the required exhibits, and include the executed Hold Harmless and Indemnity Agreement. The form says to file the complete package with the Town Administrator’s office at least 90 days before the event.
- Do I need to notarize the entire application?
- The notarial acknowledgment appears in Exhibit I, the Hold Harmless and Indemnity Agreement. The organization’s authorized representative signs that agreement; the application’s other signature sections do not show a notary block.
- Can I sign the agreement with a commissioned online notary?
- Tennessee authorizes remote online notarization by a commissioned online notary registered through the Secretary of State. Ask the Town whether it will accept the remotely notarized agreement; confirm with the city or town if unsure.
- What exhibits does the application require?
- The packet lists exhibits such as an event map, publicity outline, security and emergency plans, sponsor and vendor lists, service details, cleanup plan, and any street-closure request. Include an explanation for any listed item that does not apply.