Front Royal, VA · Warren County
Easement Hold Harmless Letter for Signs in the Public Right-of-Way
This letter documents a property owner’s indemnity and hold-harmless commitments when requesting to locate a sandwich board or projecting sign in the public right-of-way within Front Royal’s Historic Overlay District.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The property owner identifies the property and sign, then agrees to protect the Town from claims related to locating or removing the sign. The letter also requires the owner to pay certain defense and enforcement costs and to remove the sign if the Town determines removal is needed for public health, safety, or welfare. Front Royal’s form is for signs in the public right-of-way within the Historic Overlay District and includes spaces for Town Manager approval.
Who needs it
A property owner requesting to place a sandwich board or projecting sign in Front Royal’s public right-of-way within the Historic Overlay District should complete this letter.
Why it needs a notary
The form carries a sworn, subscribed-before-me jurat; the property owner whose signature appears above must sign and swear to the letter before the notary.
How to get this notarized
- 1
Download The Letter
Download Front Royal’s Easement Hold Harmless Letter for signs in the public right-of-way.
- 2
Fill In The Details
Provide the property reference, sign type and location, permit application number, and property owner information.
- 3
Book An Online Notary
Arrange a session with a commissioned online notary for the required sworn signature.
- 4
Sign On Video
Sign and swear to the letter before the notary during the online session.
- 5
Submit To The Town
Follow the Town’s instructions to submit the notarized letter and obtain Town Manager approval.
Preview the form
The blank PDF straight from Front Royal. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete this sign hold-harmless letter?
- Enter the property and sign details, sign permit application number, and owner information. Sign and swear to the letter before a notary, then obtain Town Manager approval.
- Do I need to sign this letter in front of a notary?
- Yes. The form includes a sworn and subscribed-before-me jurat for the property owner whose signature appears on the letter.
- Can I use an online notary for this form?
- Virginia authorized remote online notarization effective July 1, 2012. A commissioned online notary may perform the notarization; Virginia recognizes and presumes valid a notarial act performed in another state by a notary authorized there.
- Where do I submit the completed letter?
- The form identifies the Town of Front Royal Department of Planning & Zoning and includes a Town Manager approval section. Contact the Town to confirm submission instructions.