Toledo, WA · Lewis County
Special Event Permit Application
This six-page application lets an event producer request a City of Toledo special event permit and provide event, safety, insurance, and cleanup information for city review.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this application to describe the event, its location and schedule, expected attendance, site plan, security, garbage and recycling plans, and insurance. The city requests it from event producers seeking a special event permit; incomplete applications will be returned for more information. The packet also includes a hold harmless agreement for the grantee to sign, with a notarial acknowledgment.
Who needs it
An event producer applying to the City of Toledo for a special event permit should complete the application and provide the requested event details and supporting documents.
Why it needs a notary
The hold harmless agreement includes an acknowledgment; the grantee or authorized signer signs the instrument and acknowledges it before the notary.
How to get this notarized
- 1
Download the Application
Get the City of Toledo Special Event Permit Application and review its instructions and supporting-document requirements.
- 2
Complete the Form
Enter applicant and event details, complete applicable plans and checklists, and gather requested attachments.
- 3
Book an Online Notary
Arrange a session with a commissioned online notary for the hold harmless agreement’s acknowledgment.
- 4
Sign on Video
Sign the agreement and acknowledge your signature during the online notary session.
- 5
Submit to the City
Send the completed application and supporting documents by mail or deliver them in person to the City of Toledo.
Preview the form
The blank PDF straight from Toledo. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- Which part of the application needs notarization?
- The packet’s hold harmless agreement includes a notarial acknowledgment. The grantee or authorized signer signs the agreement and acknowledges the signature before a notary.
- How do I submit the completed application?
- The form says to mail the application to the City of Toledo at PO Box 236, Toledo, WA 98591, or submit it in person at 130 N. Second Street.
- Do I need insurance or supporting documents?
- The form requires event insurance before permit issuance and lists additional requirements. Depending on the event, it also requests items such as a site plan, route map, or proof of other permits.
- Can I sign the hold harmless agreement online with a notary?
- Washington authorizes its notaries to perform remote online notarizations under RCW 42.45.280. A commissioned online notary can notarize the acknowledgment remotely; confirm with the city or town if unsure.