Mountlake Terrace, WA · Snohomish County
Special Event Permit Submittal Checklist
This checklist outlines the documents and information event organizers must submit to the City of Mountlake Terrace when applying for a special event permit.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The checklist identifies minimum application materials, including a site plan, property-owner authorization, insurance certificate, traffic and parking plan, and garbage and recycling plan. The City uses it to review whether a special event permit application is complete; applicants should also provide additional event information listed in the document and follow its file-naming instructions. The property-owner authorization must state the proposed temporary use and be signed and notarized.
Who needs it
Event organizers applying for a Mountlake Terrace special event permit use this checklist to assemble required application documents and supporting information.
Why it needs a notary
The checklist has no notarial block; the property-owner authorization must be signed before a notary, and the form does not specify a jurat or acknowledgment.
How to get this notarized
- 1
Download the Checklist
Get the Special Event Permit Submittal Checklist from the City of Mountlake Terrace.
- 2
Prepare the Application
Complete the online ETrakit form and assemble the listed plans, insurance, event details, and other required attachments.
- 3
Complete Owner Authorization
State the temporary use of the property and arrange for the property-owner authorization to be signed and notarized.
- 4
Book an Online Notary
Schedule a commissioned online notary for the property owner’s signature.
- 5
Sign on Video
The property owner signs the authorization during the online notary session.
- 6
Submit to the City
Upload the application and attachments electronically, following the checklist’s file-naming instructions.
Preview the form
The blank PDF straight from Mountlake Terrace. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- What does the special event checklist require?
- It lists application materials such as a site plan, property-owner authorization, liability certificate, traffic and parking plan, garbage and recycling plan, and additional event information.
- Do I need to notarize the entire checklist?
- No. The checklist says the property-owner authorization must be signed and notarized. It does not say the checklist itself needs notarization.
- How do I get the property-owner authorization notarized online?
- Complete the authorization stating the temporary property use, then book a commissioned online notary. Washington permits remote online notarization by its notaries under RCW 42.45.280.
- Can I submit the application if an item does not apply?
- The checklist instructs applicants to contact the Department before submitting if an item may not apply. Confirm with the city if unsure.