Millbrae, CA · San Mateo County
Authorization for Building Plans Duplication
This form authorizes Millbrae to provide copies of building plans or specifications on record, and is completed by the property’s legal owner or owners when copies are available.
- California-licensed notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this authorization when Millbrae staff confirms that requested building plans are available and the requestor needs copies. The property’s legal owner or owners sign to request the plans and acknowledge that copies are for maintaining, operating, and using the building, along with the form’s statements about professional plans and responsibility for later changes or uses. The city collects applicable fees and creates a document imaging permit after receiving the completed authorization.
Who needs it
The legal owner or owners of a property need this form when they want copies of available building plans or specifications held by the City of Millbrae.
Why it needs a notary
The form carries a subscribed-and-sworn jurat, and each legal owner signing the authorization must sign before the notary and swear or affirm the statements.
How to get this notarized
- 1
Download the Authorization
Download the building plans duplication authorization from the City of Millbrae.
- 2
Complete the Owner Details
Enter the property address and have each legal owner complete and sign the authorization details.
- 3
Book an Online Notary
Arrange a notarization with a commissioned online notary after confirming the city accepts it.
- 4
Sign During the Video Session
Each legal owner signs and swears or affirms the form before the notary during the video session.
- 5
Submit the Authorization
Return the completed notarized form to Millbrae staff after they confirm the plans are available; pay applicable fees.
Preview the form
The blank PDF straight from Millbrae. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed California online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I request copies of building plans in Millbrae?
- Review the building file with the Community Development Department, identify the needed permits, and submit the requestor information form. If plans are available and you need copies, submit this notarized owner authorization.
- Do I need a notary for this form?
- Yes. The authorization includes a subscribed-and-sworn jurat. The legal owner or owners who sign must swear or affirm the statements before a notary.
- Can I notarize this form online?
- California notaries cannot perform remote online notarization until the Secretary of State certifies the technology or 2030. California recognizes out-of-state notarizations under Civil Code §1189(b); use a commissioned online notary and confirm the city accepts the notarization.
- Can someone other than the property owner authorize plan copies?
- The form instructions say only the property’s legal owner or owners may authorize or obtain plan copies. Without owner authorization, plans may be viewed only; confirm with the city if unsure.