Castle Rock, CO · Douglas County
Affidavit of Mailing
This affidavit records a review of Douglas County property records and mailing of an attached public notice, for the person certifying those actions in connection with a Castle Rock public notice.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The form has two sworn statements: one certifies that the signer reviewed county assessor records to identify owners of the subject property and nearby properties, and the other certifies that the attached public notice was mailed to the owners on the mailing list. The records review date must be no earlier than 30 days before the first public hearing. The form provides notary blocks for both statements.
Who needs it
A person who reviewed the assessor’s records and a person who mailed the attached public notice use the respective sections to certify those actions under oath.
How to get this notarized
- 1
Download the Form
Get the Affidavit of Mailing from the City of Castle Rock.
- 2
Complete the Applicable Sections
Enter the requested names and dates, and prepare the attached property-owner list and public notice.
- 3
Book an Online Notary
Schedule a remote session with a commissioned online notary for the sworn statement or statements.
- 4
Sign on Video
Sign each applicable section during the video session and take the oath before the notary.
- 5
Submit to the City
Follow the City of Castle Rock’s instructions for submitting the completed affidavit and attachments.
Preview the form
The blank PDF straight from Castle Rock. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- What does this affidavit certify?
- It includes sworn statements about reviewing Douglas County assessor records to identify property owners and mailing an attached public notice to the owners on the mailing list.
- Do I need to sign both sections before a notary?
- The form has a separate “Subscribed and sworn to before me” block for each statement. Each person making a statement must sign before a notary and take the oath for that section.
- How do I complete this affidavit online?
- Fill in the applicable information, book a session with a commissioned online notary, and sign during the video session. Colorado authorizes remote online notarization by its notaries under C.R.S. §24-21-514.5.
- When must the records review take place?
- The form says the assessor-records review date must be no earlier than 30 days before the date of the first public hearing.
- Where do I submit the completed affidavit?
- The form identifies the statements and attachments but does not specify a submission method. Confirm the filing instructions with the City of Castle Rock if unsure.
Other forms in Castle Rock
Affidavit of Mailing in other Colorado cities
Each city publishes its own version of this form. Pick the city where you’re filing.