Freeport, ME · Cumberland County
Certificate of Sole Proprietor Adopting Name
This certificate records a sole proprietor’s intent to conduct business under a name other than their own and is filed with the clerk of the town where the business will operate.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The proprietor fills in the business type, adopted business name, location, contact details, and signature to certify their intent to operate as a sole proprietor. The form says it must be deposited with the clerk of the town where the business will be carried on before business begins; the listed fee is $10.
Who needs it
A sole proprietor intending to conduct business under a name or designation other than their own should complete and file this certificate with the town clerk before commencing business.
Why it needs a notary
The form has a jurat stating the proprietor personally appeared and made oath to the truth of the certificate before a notary public or town clerk.
How to get this notarized
- 1
Download The Certificate
Get the Certificate of Sole Proprietor Adopting Name from the Town of Freeport.
- 2
Fill In The Business Details
Enter the business type, adopted name, location, proprietor’s contact information, and signature.
- 3
Book An Online Notary
Arrange a remote notarization with a commissioned online notary.
- 4
Sign And Swear On Video
Appear before the notary, sign as directed, and make oath to the truth of the certificate.
- 5
Submit It To The Town
Deposit the certificate with the clerk of the town where the business will be carried on before commencing business.
Preview the form
The blank PDF straight from Freeport. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I file this sole proprietor certificate?
- Complete and sign the certificate, then deposit it with the clerk of the town where the business will be carried on before commencing business. The form lists a $10 fee.
- Do I need to swear to the information before a notary?
- Yes. The form says the proprietor must personally appear and make oath to the truth of the certificate before a notary public or town clerk.
- Can I sign this form with an online notary?
- Maine authorizes remote online notarization by a commissioned online notary under 4 M.R.S. §1915. Under §1911, Maine recognizes a notarial act performed outside Maine by an officer authorized where it was performed; confirm acceptance with the town clerk.
- Where should I confirm where to file the certificate?
- The form says to deposit it with the clerk of the town where the business will be carried on. For filing questions, confirm with the town, city, or county registry of deeds if unsure.
Other forms in Freeport
Certificate of Sole Proprietor Adopting Name in other Maine cities
Each city publishes its own version of this form. Pick the city where you’re filing.