Southwest Harbor, ME · Hancock County
Certificate of Sole Proprietor
This certificate records a proprietor’s intent to conduct business under an adopted name and is filed with the Southwest Harbor Town Clerk before the business begins operating.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The certificate identifies the business activity, adopted business name, business location in Southwest Harbor, and proprietor’s contact information. The proprietor signs and swears to the truth of the certificate before a notary. The form says it must be deposited in the Town Clerk’s office before commencing business and that a Certificate of Withdrawal is required when the business ceases.
Who needs it
A sole proprietor intending to conduct business in Southwest Harbor under a name other than their own should complete and file this certificate before commencing business.
How to get this notarized
- 1
Download The Certificate
Download the Certificate of Sole Proprietor from the Southwest Harbor town website.
- 2
Complete The Certificate
Enter the business activity, adopted name, Southwest Harbor location, and proprietor information.
- 3
Book An Online Notary
Arrange an online notarization before signing the certificate.
- 4
Sign On Video
Appear before the notary by video, sign, and make the oath stated in the form.
- 5
Submit To The Town
Deposit the notarized certificate with the Southwest Harbor Town Clerk before commencing business.
Preview the form
The blank PDF straight from Southwest Harbor. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I file this sole proprietor certificate?
- Complete the certificate, sign and swear to it before a notary, then deposit it in the Southwest Harbor Town Clerk’s office before commencing business.
- Do I need to sign this form in front of a notary?
- Yes. The form says the proprietor personally appeared before a notary and made oath to the truth of the certificate.
- Can I use a commissioned online notary?
- Maine authorizes remote online notarization by its notaries under 4 M.R.S. ch. 39, §1915, effective July 1, 2023. Confirm the Town Clerk will accept the completed certificate.
- Where should I ask if I am unsure where to file?
- For this certificate, the form names the Town Clerk’s office. For questions about other filing locations, confirm with the town, city, or county registry of deeds if unsure.
Other forms in Southwest Harbor
Certificate of Sole Proprietor in other Maine cities
Each city publishes its own version of this form. Pick the city where you’re filing.