South Portland, ME · Cumberland County
Sole Proprietor Doing Business As Application
This certificate records a sole proprietor’s business name, business type, and contact details for filing with the clerk of the town where the business will operate.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The certificate states that the applicant intends to conduct a business as a sole proprietor under a name other than the applicant’s own. The form asks for the business name, owner’s name, addresses, telephone number, and signature, and directs the applicant to deposit it with the clerk of the town where the business will be carried on; the form notes a $10 recording fee.
Who needs it
A sole proprietor who intends to conduct business under a name other than their own should complete and deposit this certificate with the clerk of the town where the business will operate.
How to get this notarized
- 1
Download the Certificate
Get the Sole Proprietor Doing Business As certificate from the South Portland document page.
- 2
Fill In the Form
Enter the business type and name, owner details, addresses, telephone number, and date.
- 3
Book an Online Notary
Arrange a remote notarization and confirm with the town clerk that it will accept the completed certificate.
- 4
Take the Oath on Video
Appear before the notary by video, swear that the certificate is true, and sign as directed.
- 5
Submit to the Town Clerk
Deposit the notarized certificate with the clerk of the town where the business will be carried on.
Preview the form
The blank PDF straight from South Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I file this sole proprietor DBA certificate?
- Complete the certificate, take the oath before a notary, and deposit it with the clerk of the town where the business will be carried on. The form notes a $10 recording fee.
- Do I need to swear to the information before a notary?
- Yes. The form says the person appearing must make oath that the certificate is true, and it provides a space for a notary public.
- Can I complete this certificate remotely?
- Maine permits remote online notarization for eligible acts. A commissioned online notary can conduct the notarization by video; confirm the town clerk will accept a remotely notarized certificate.
- Where should I submit the certificate?
- The form directs you to deposit the certificate with the clerk of the town where the business will be carried on. Confirm with the town, city, or county registry of deeds if unsure.