Springfield, MO · Greene County
Voluntary Annexation Application and Checklist
This application and checklist lets property owners petition the City of Springfield to annex eligible land and submit ownership, property, zoning, and supporting-document information.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Property owners use this form to ask Springfield to annex land described in an attached legal description. The packet collects owner and property details, includes acknowledgment blocks for individual or corporate signers, and lists materials required for processing, such as deeds, a boundary sketch, and legal-description copies. The city’s instructions require applicants to pay fees, wait for a pre-screen-complete email, then complete and upload a PDF through ProjectDox; incomplete applications may be returned.
Who needs it
Owners of record seeking voluntary annexation of land contiguous to Springfield’s corporate limits use this petition and provide the listed supporting documents.
Why it needs a notary
The form includes married, unmarried, and corporate-official acknowledgment blocks; each property owner signing the petition must acknowledge the signature before a notary.
How to get this notarized
- 1
Download The Form
Get the application and checklist from the City of Springfield.
- 2
Complete The Application
Provide owner and property details, attach the legal description, and gather the checklist items.
- 3
Book An Online Notary
Arrange a remote appointment with a commissioned online notary for the applicable acknowledgment.
- 4
Sign On Video
Sign the petition during the online notary session and complete the acknowledgment process.
- 5
Submit To The City
After the pre-screen-complete email, upload the completed PDF through ProjectDox and follow the city’s submission instructions.
Preview the form
The blank PDF straight from Springfield. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit the voluntary annexation application?
- Pay the processing fees and wait for Springfield’s pre-screen-complete email. Then complete the application and upload a digital PDF through ProjectDox, following the city’s instructions.
- Do I need to notarize every property owner’s signature?
- The checklist asks for a notarized petition with signatures of all property owners. The form provides acknowledgment blocks for married, unmarried, and corporate-official signers.
- Can I sign the annexation petition with an online notary?
- Missouri authorizes its notaries to perform remote online notarizations under RSMo §§ 486.1100–486.1205, and RSMo § 442.150(2) recognizes certain real-estate acknowledgments taken by an out-of-state notary public. Confirm acceptance with Springfield before signing.
- What documents accompany the annexation petition?
- The checklist asks for the legal description, a digital Word copy of that description, current deeds showing ownership, a property-boundary sketch, and payment of application and advertising fees. Confirm with the city or town if unsure.