Village of Monroe, NY · Orange County
Special Events Permit Application
This packet applies for Village of Monroe approval to hold a special event and is submitted by the event applicant or sponsor with the required fee, supporting materials, and notarized Hold Harmless Statement.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The packet combines the special events permit application with event policies, a liability release, a Hold Harmless Statement, and supporting checklists and forms. Applicants submit it to the Village Clerk at least 60 days before the event, or 90 days when outside agency approvals are needed, with a nonrefundable $50 processing fee. The packet also requires insurance documentation and event details; additional permits or materials may apply depending on the event.
Who needs it
An individual or organization planning a qualifying event in Monroe submits the packet to the Village Clerk, including when the event uses public space or invites the public onto private property.
Why it needs a notary
The Hold Harmless Statement has an acknowledgment before a notary; the applicant or authorized representative whose name is subscribed to the instrument appears and acknowledges signing it.
How to get this notarized
- 1
Download The Application Packet
Get the Village of Monroe Special Events Permit Application packet and review its policies, instructions, and attachment checklist.
- 2
Complete The Application
Provide event, applicant, contact, site, and logistics details. Initial every page and gather the required supporting documents.
- 3
Book An Online Notary
Arrange a session with a commissioned online notary for the Hold Harmless Statement's acknowledgment.
- 4
Sign During The Video Session
Appear before the notary by video and acknowledge the Hold Harmless Statement as directed.
- 5
Submit The Packet To The Village
Send the completed packet, notarized statement, supporting materials, and $50 processing fee to the Village Clerk by the required deadline.
Preview the form
The blank PDF straight from Village of Monroe. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I apply for a Monroe special events permit?
- Submit the completed application packet and the $50 nonrefundable processing fee to the Village Clerk at least 60 days before the event. Allow 90 days when outside agency approvals are needed, and include the required supporting materials.
- Do I need to notarize the entire application packet?
- The packet specifically calls for a signed and notarized Hold Harmless Statement. Its notarial block asks the signer to acknowledge the instrument before a notary; the application instructions also require initials on all pages.
- Can I sign the Hold Harmless Statement with a commissioned online notary?
- New York authorizes remote online notarization by a commissioned online notary under Executive Law §135-c, effective in 2023. Check with the Village Clerk if you are unsure whether the Village will accept a remotely notarized statement for this application.
- What supporting documents may the event packet require?
- The checklist calls for items such as parking plans, water and sewage plans, a fire-lane map, property-owner approval, and liability insurance. Additional materials, including a temporary tent permit application, may apply. Confirm with the city, town or village if unsure.