Sag Harbor, NY · Suffolk County
Certificate Of Appropriateness Application
This application asks the Sag Harbor Board of Historic Preservation and Architectural Review to review proposed property work; property owners or their authorized applicants submit it with project details and supporting materials.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Sag Harbor requires a Certificate of Appropriateness before issuing a building permit for exterior work. The application describes the property and proposed work, identifies the owner and applicant, and may require plans, photographs, material descriptions, and other supporting exhibits. It also includes certification and disclosure sections and an affidavit. Demolition or removal affecting certain historic properties, and applications for buildings of 3,000 square feet or more, are subject to a mandatory public hearing.
Who needs it
Property owners or their authorized applicants seeking approval for exterior work, demolition, removal, or other proposed changes reviewed by Sag Harbor’s historic preservation board need this application.
Why it needs a notary
The form includes a sworn applicant-or-agent affidavit and acknowledgment blocks for the owner authorization and disclosure affidavit; the applicant or agent and applicable owners sign before a notary.
How to get this notarized
- 1
Download The Application
Get the Certificate of Appropriateness application and print it on legal-size paper, as instructed on the form.
- 2
Complete The Form
Enter property, owner, applicant, and project details, and prepare the applicable plans, photographs, material descriptions, and exhibits.
- 3
Book An Online Notary
Arrange a session with a commissioned online notary for the affidavit and acknowledgment sections that apply.
- 4
Sign On Video
Follow the notary’s instructions and sign the required sections during the remote session.
- 5
Submit To The Village
Submit the completed application and supporting materials to the Village of Sag Harbor Building Department.
Preview the form
The blank PDF straight from Sag Harbor. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the application notarized online?
- Complete the form and supporting materials, then book with a commissioned online notary. Sign the affidavit or acknowledgment during the video session as directed by the notary.
- Do I need to submit plans and photographs?
- The form lists plans, photographs, and material descriptions among the items to include where applicable. It says applications lacking enough detail about materials and design may be considered incomplete and returned.
- Who signs in front of the notary?
- The applicant or the applicant’s agent signs the sworn affidavit. The owner or owners sign the owner authorization if used, and the disclosure affidavit has its own acknowledgment block.
- Can a commissioned online notary notarize this form?
- New York authorizes its own notaries to perform remote online notarizations under Executive Law §135-c. Confirm with the city, town or village if unsure whether the notarized form meets its submission requirements.
- What should I prepare before submitting the application?
- Print the form on legal-size paper; the instructions say applications printed on letter-size paper will be refused. Include the project description and applicable supporting materials.