Southold, NY · Suffolk County
Rental Permit Application
The Rental Permit Application provides property, owner, agent, and rental-unit details for owners applying to the Town of Southold Building Department for a residential rental permit.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Owners use this application to provide the rental property's address and tax map number, owner and agent contact details, and information about rental units, rooms, and occupancy. The application also asks owners to request a Town safety inspection or submit a completed certification from a qualified professional. The permit fee is $300, and the application must be renewed every two years. The owner must sign the declaration before a notary.
Who needs it
Owners of rental properties in Southold use this application to request a rental permit and provide property, contact, unit, and inspection information to the Building Department.
Why it needs a notary
The owner signs the Section H declaration, which is sworn to before a notary; the form provides a jurat block labeled “Sworn to before me.”
How to get this notarized
- 1
Download the Application
Get the Rental Permit Application and any needed addendum from the Town of Southold.
- 2
Complete the Form
Enter the property, owner, agent, rental-unit, and inspection information. The owner completes the Section H declaration.
- 3
Book an Online Notary
Schedule a remote session with a commissioned online notary for the owner's sworn declaration.
- 4
Sign on Video
The owner signs the declaration during the video session and completes the notarial process.
- 5
Submit to the Town
Submit the completed application and any required supporting documents to the Town of Southold Building Department.
Preview the form
The blank PDF straight from Southold. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the owner declaration notarized?
- Complete the application, then sign the Section H declaration during a video session with a commissioned online notary. Submit the notarized application to the Town of Southold Building Department.
- Do I need to sign the application in front of a notary?
- Yes. The application says the owner's signature must be notarized and provides a “Sworn to before me” jurat. The owner named in the declaration signs before the notary.
- Can I use an online notary for this form?
- New York authorizes its notaries to perform remote online notarization under Executive Law §135-c, in effect since 2023. Use a commissioned online notary and confirm with the city, town or village if unsure.
- What inspection information does the application request?
- The owner chooses whether to request a Town fire safety inspection or submit a completed Town certification from a licensed architect or professional engineer. The form also describes a certification option for a qualified home inspector.