Portland, TN · Sumner County
Annexation Application and Checklist
Portland property owners and applicants use this Planning Commission application to request annexation and provide project details, supporting documents, and any required owner authorization.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The three-page application collects project, property, applicant, owner, and surveyor or engineer information for a request to annex property into Portland. Submit it with the supporting materials listed in the checklist; when the applicant is not the owner, the city requires a notarized consent letter, purchase contract, or agent authorization, and the form says agent authorization is required for all applications. The Planning Commission reviews the request and recommends action to the City Council.
Who needs it
Property owners or applicants seeking annexation in Portland use this application, with an owner providing authorization when an agent applies on the owner’s behalf.
Why it needs a notary
The form includes an acknowledgment block; the property owner signs the Agent Authorization Form before a notary, who completes the county, date, and commission-expiration fields.
How to get this notarized
- 1
Download the Application
Download Portland’s three-page Annexation Application and Checklist.
- 2
Complete the Form
Fill in the project, property, applicant, owner, and surveyor or engineer details, and prepare the listed attachments.
- 3
Book an Online Notary
If owner authorization is needed, arrange a commissioned online notary for the owner’s acknowledgment.
- 4
Sign on Video
The property owner signs the Agent Authorization Form during the online notary session.
- 5
Submit to the City
Submit the completed application, required supporting materials, copies, and fee to the Portland Planning Department.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit Portland’s annexation application?
- Complete the application, gather the listed supporting materials and copies, and submit them to the Portland Planning Department with the applicable fee. Check with the city for current submission details.
- Do I need notarized owner authorization?
- If the applicant is not the property owner, the checklist calls for a notarized consent letter, a purchase contract with a zoning contingency, or an agent authorization form. The form also says agent authorization is required for all applications.
- Can I sign the owner authorization with a commissioned online notary?
- Tennessee authorizes remote online notarization by a commissioned online notary registered with the Secretary of State under the Online Notary Public Act, Tenn. Code Ann. §§ 8-16-301 to 8-16-313. Confirm the city will accept the notarized document in this format.
- What supporting materials does the application checklist list?
- The checklist includes the application, property legal description, recorded deed, highlighted property map, tax map and parcel details, acreage, current and requested zoning, and other information requested by Planning Commission staff. Confirm with the city or town if unsure.