Portland, TN · Sumner County
Board of Zoning Appeals Application
This four-page application lets property owners or their representatives ask the City of Portland Planning Commission to review a zoning decision, conditional use permit, or variance request.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this application to ask for an appeal of a Zoning Administrator decision or zoning map, a conditional use permit, or a variance. The form requests project and property details, an explanation of the request, and supporting materials; the city says incomplete applications may be deferred. An owner must sign the included Agent Authorization Form when appointing an applicant or surveyor/engineer to act for them, unless the applicant provides a qualifying purchase contract.
Who needs it
Property owners or their representatives seeking a zoning appeal, conditional use permit, or variance from the City of Portland should complete this application.
Why it needs a notary
The Agent Authorization Form includes a state jurat acknowledgment; the property owner signs the authorization before the notary, who completes the notarial certificate.
How to get this notarized
- 1
Download the Application
Get the four-page Board of Zoning Appeals Application from the City of Portland.
- 2
Complete the Relevant Section
Provide project and property details, then complete the section for an appeal, conditional use permit, or variance.
- 3
Gather Supporting Documents
Include the required materials, such as a recorded deed and plat, site plan, and adjoining property owners' names and addresses.
- 4
Book an Online Notary
If the owner is appointing an agent, arrange notarization of the Agent Authorization Form.
- 5
Sign on Video
The property owner signs the authorization during the online notary session.
- 6
Submit to the City
Submit the completed application and attachments through the IDTportal as directed on the form.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit the Board of Zoning Appeals application?
- Complete the application, include the required supporting documents, and submit it through the IDTportal, as directed on the form. The city may defer incomplete applications.
- Do I need to notarize the entire application?
- The notary block appears in the Agent Authorization Form on page 4. The property owner signs that authorization before the notary when appointing an agent.
- Can I sign the Agent Authorization Form online?
- Tennessee permits a commissioned online notary to notarize remotely. Check that the city will accept the remotely notarized authorization and confirm with the city or town if unsure.
- What supporting documents does the application request?
- The form lists a recorded deed and plat, a site plan, adjoining property owners' names and addresses, and other information requested by Planning Commission or staff. Additional authorization or a purchase contract may apply.