Southlake, TX · Tarrant County
Public Easement Joint Use and Encroachment Agreement
This application and agreement lets a property owner request permission to use part of a public drainage or utility easement and submit the agreement and required exhibits to the City of Southlake.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this packet to request permission for an encroachment and joint use of a public drainage or utility easement on or abutting a property. The City requires an original signed application, an original signed and notarized agreement, and exhibits describing and depicting the proposed use; utility company signatures are also required before submission. Public Works may request an additional drawing, and the packet lists a $155 permit fee and an estimated seven to ten working days for circulation.
Who needs it
A property owner seeking to use part of a public drainage or utility easement in Southlake must submit the application, agreement, required exhibits, and utility company consents.
Why it needs a notary
The form provides corporate, individual, and City of Southlake acknowledgment blocks; the applicable property owner, corporate officer, or other agreement signer signs before a commissioned online notary.
How to get this notarized
- 1
Download The Agreement
Download the City of Southlake public easement joint use and encroachment agreement packet.
- 2
Complete The Packet
Fill out the application and agreement, prepare the required exhibits, and obtain the utility company signatures listed in Exhibit 3.
- 3
Book An Online Notary
Book a remote appointment with a commissioned online notary and select the applicable acknowledgment block.
- 4
Sign On Video
Sign the agreement during the online notary video session and complete the notarization.
- 5
Submit To The City
Send the original signed application and notarized agreement, exhibits, and required fee to Southlake Public Works.
Preview the form
The blank PDF straight from Southlake. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit the public easement agreement?
- Submit the original signed application and notarized agreement, required exhibits, and utility company consents to Southlake Public Works. The form also lists a $155 permit fee.
- Do I need to notarize the agreement?
- Yes. The instructions require an original signed and notarized Easement Joint Use Agreement. Use the acknowledgment block that applies to the signer.
- Can I sign the agreement with an online notary?
- Texas has authorized remote online notarization since 2018 under Government Code Chapter 406, Subchapter C. A commissioned online notary can notarize an acknowledgment remotely; confirm with the city if unsure.
- What exhibits must accompany the application?
- The packet calls for Exhibit 1 with a metes-and-bounds description, Exhibit 2 with a dimensioned drawing, and Exhibit 3 with utility company signatures. Public Works may also require Exhibit 2A.