Southlake, TX · Tarrant County
Right-of-Way Joint Use and Encroachment Agreement
This agreement requests permission to use or place improvements in a right-of-way and is filed by a property owner, legal partner, corporate officer, or authorized agent with the City of Southlake.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The agreement sets out the proposed right-of-way use, required exhibits, utility-company consents, and conditions for maintaining or removing improvements. Southlake requires an original signed and notarized agreement, along with an application and supporting exhibits, submitted to Public Works; the agreement is circulated among city departments and goes to City Council for review and approval. The form says an authorized agent must submit a Power of Attorney.
Who needs it
A property owner, legal partner, corporate officer, or authorized agent seeking to use or place improvements in a Southlake right-of-way must submit this agreement and its required supporting documents.
Why it needs a notary
The form includes individual, corporate, and City of Southlake acknowledgment blocks; the applicable applicant signer must acknowledge the signed agreement before a notary.
How to get this notarized
- 1
Download The Agreement
Download the Southlake right-of-way joint use and encroachment agreement and review its instructions and required exhibits.
- 2
Complete The Form
Fill in the agreement and application, prepare the required exhibits, and obtain the listed agencies' signatures on Exhibit 3.
- 3
Book An Online Notary
Schedule an online appointment with a commissioned online notary and have identification ready for the video session.
- 4
Sign On Video
Sign the agreement during the online notary session and complete the applicable acknowledgment.
- 5
Submit To The City
Submit the original signed application and notarized agreement with the required exhibits and fee to Southlake Public Works.
Preview the form
The blank PDF straight from Southlake. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the right-of-way agreement notarized online?
- Complete the form and choose the applicable acknowledgment. Book with a commissioned online notary, then sign during your video session and submit the original notarized agreement and required exhibits to Public Works.
- Do I need to notarize the application and the agreement?
- The instructions require the application with an original signature and the agreement with an original signature, signed and notarized. They also say not to submit copies of signatures or notary acknowledgments.
- Can I use an online notary for this form?
- Texas has authorized remote online notarization since 2018, and Texas recognizes acknowledgments taken by notaries of other states. Confirm with the city if unsure whether it will accept your remotely notarized agreement.
- What exhibits and approvals are required?
- The instructions call for Exhibits 1, 2, and 3; Public Works may also require Exhibit 2A. Exhibit 3 must have original signatures from all listed agencies before the application is submitted to the city.