Brunswick, ME · Cumberland County
Certificate of Sole Proprietor Adopting Name Other Than Own
This certificate records a sole proprietor’s use of a business name other than their own and is filed with the clerk of the municipality where the business will operate.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Brunswick’s certificate lets a sole proprietor state the business activity, adopted business name, business location, telephone number, and owner contact details. The form says the certificate must be deposited with the clerk of the municipality where the business will be carried on before business begins; the clerk is entitled to a recording fee.
Who needs it
A sole proprietor who intends to conduct business under a name, style, or designation other than their own must complete and file this certificate.
Why it needs a notary
The owner signs the certificate and swears before a notary that its contents are true; the notary completes the jurat and commission expiration date.
How to get this notarized
- 1
Download the Certificate
Get Brunswick’s Certificate of Sole Proprietor Adopting Name Other Than Own.
- 2
Fill In the Form
Enter the business activity and name, location, telephone number, and owner’s signature and contact details.
- 3
Book an Online Notary
Arrange an appointment with a commissioned online notary for the required oath.
- 4
Sign on Video
Appear by video, sign as directed, and swear that the certificate is true.
- 5
Submit to the Clerk
Deposit the certificate with the clerk of the municipality where the business will be carried on before commencing business.
Preview the form
The blank PDF straight from Brunswick. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I file the sole proprietor certificate?
- Complete the certificate, swear to its contents before a notary, then deposit it with the clerk of the municipality where the business will be carried on before commencing business. The clerk is entitled to a recording fee.
- Do I need to sign the certificate in front of a notary?
- Yes. The form includes a notary section stating that the owner personally appeared and swore that the certificate is true.
- Can I use a commissioned online notary?
- Maine law under 4 M.R.S. §1915 allows a commissioned online notary to perform eligible notarial acts for a remotely located individual. Confirm the clerk can accept the completed certificate.
- Where should I file the certificate?
- The form says to deposit it with the clerk of the municipality where the business will be carried on. Confirm with the town, city, or county registry of deeds if unsure.
Other forms in Brunswick
Certificate of Sole Proprietor Adopting Name Other Than Own in other Maine cities
Each city publishes its own version of this form. Pick the city where you’re filing.