Fairfield, ME · Somerset County
Sole Proprietor Business Name Certificate
This certificate records a sole proprietor’s intent to conduct business under an adopted business name and is filed with the municipal clerk where the business will operate.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The certificate identifies the owner, business name, business type, and contact addresses, and includes spaces for the applicant’s signature and code enforcement approval. The form says it must be deposited with the municipal clerk of the municipality where the business will be carried on and states that the clerk is entitled to a $10 recording fee.
Who needs it
A sole proprietor who intends to conduct business under a name other than the applicant’s own should complete this certificate for the municipality where the business will operate.
Why it needs a notary
The form includes a jurat stating that the applicant personally appeared and swore the certificate is true; the applicant signs before the notary.
How to get this notarized
- 1
Download The Certificate
Get the Sole Proprietor Business Name Certificate from the Town of Fairfield.
- 2
Fill In The Form
Enter the business type and adopted name, owner details, addresses, and contact information.
- 3
Book An Online Notary
Schedule a remote appointment with a commissioned online notary.
- 4
Sign On Video
Appear for the video session and swear that the certificate is true before signing.
- 5
Submit To The Municipal Clerk
Deposit the certificate with the municipal clerk where the business will be carried on; the form states the recording fee is $10.
Preview the form
The blank PDF straight from Fairfield. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get this certificate notarized online?
- Complete the certificate, then book a commissioned online notary appointment. Sign and swear to the certificate during the video session, and submit it to the municipal clerk where the business will be carried on.
- Do I need to sign the certificate in front of a notary?
- Yes. The certificate includes a jurat stating that the applicant personally appeared and made oath that the information is true. Sign during the notarial session.
- Can I use an online notary for this form?
- Maine law, 4 M.R.S. §1915, authorizes remote notarial acts for remotely located individuals, subject to specific exceptions. Confirm with the town, city, or county registry of deeds if unsure.
Other forms in Fairfield
Sole Proprietor Business Name Certificate in other Maine cities
Each city publishes its own version of this form. Pick the city where you’re filing.