Fairfield, ME · Somerset County
Sole Proprietor Assumed Name Certificate
This certificate identifies a sole proprietor’s business name and contact details for filing with the municipal clerk where the business will operate.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The form certifies that an applicant intends to operate as a sole proprietor under a business name other than the applicant’s own. The certificate says it must be deposited with the municipal clerk of the municipality where the business will be carried on, and notes a $10 recording fee. It also includes a space for code enforcement approval and an oath affirming that the certificate is true.
Who needs it
A sole proprietor who intends to conduct business under a name other than their own should complete the certificate for the municipal clerk where the business will operate.
Why it needs a notary
The form has a jurat stating that the undersigned appeared and swore the certificate is true; the applicant signs and takes the oath before a notary public or clerk.
How to get this notarized
- 1
Download The Certificate
Get the sole proprietor assumed name certificate from the Town of Fairfield.
- 2
Complete The Form
Enter the business type and name, owner details, and contact information; arrange any code enforcement approval shown on the form.
- 3
Book An Online Notary
Schedule a session with a commissioned online notary and confirm the municipal clerk accepts remote notarization.
- 4
Take The Oath On Video
Appear for the online session, sign as directed, and swear that the certificate is true.
- 5
Submit To The Municipal Clerk
Deposit the notarized certificate with the municipal clerk where the business will be carried on and pay the stated recording fee.
Preview the form
The blank PDF straight from Fairfield. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I file this assumed name certificate?
- Complete the certificate, take the oath before a notary public or clerk, and deposit it with the municipal clerk where the business will be carried on. The form states that recording costs $10.
- Do I need to swear to the information on the form?
- Yes. The form’s jurat says the undersigned appeared and made oath that the certificate is true. Sign and take the oath before a notary public or clerk.
- Can a commissioned online notary notarize this form?
- Maine law authorizes remote notarization by a commissioned online notary under 4 M.R.S. §1915. Confirm that the municipal clerk will accept the remotely notarized certificate before proceeding.
- Where should I submit the completed certificate?
- The form says to deposit the certificate with the municipal clerk of the municipality where the business will be carried on. Confirm with the town, city, or county registry of deeds if unsure.
Other forms in Fairfield
Sole Proprietor Assumed Name Certificate in other Maine cities
Each city publishes its own version of this form. Pick the city where you’re filing.