Springfield, MA · Hampden County
Business Certificate
Springfield’s Business Certificate form records the name, address, type, and operators of a business conducted under a business title, for filing with the City Clerk.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this form to report a business name, its Springfield street address, business type, contact information, and the named person or corporation operating it. The form includes a sworn statement and instructions to submit the completed application to the City Clerk’s Office; it says a certificate is effective for four years and may be renewed every four years. A Springfield street address is required, and a P.O. box is not accepted as the business address.
Who needs it
A person or corporation conducting business under a business title in Springfield can use this form to file a certificate with the City Clerk’s Office.
Why it needs a notary
The form has an oath block, not an acknowledgment: each named person who makes the sworn statement must personally appear and swear before the notary that it is true.
How to get this notarized
- 1
Download the Form
Get the Springfield Business Certificate form and its instructions.
- 2
Fill In the Business Details
Complete the business and named-person sections, using a Springfield street address rather than a P.O. box.
- 3
Book an Online Notary
Arrange an online notarization for the oath section.
- 4
Sign on Video
The named person or persons appear before the notary and swear that the statement is true.
- 5
Submit to the City
Complete the Business Application Form and mail the materials to the Springfield City Clerk’s Office.
Preview the form
The blank PDF straight from Springfield. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- Who files a Springfield Business Certificate?
- The form is for a business conducted under a business title. It records the business details and the named person or corporation and is submitted to the Springfield City Clerk’s Office.
- Do I need to swear to the information before a notary?
- Yes. The form says the named person or persons personally appear before a notary and make an oath that the statement is true.
- How do I submit the completed form?
- The instructions say to complete the Business Application Form and mail it to the City Clerk’s Office at 36 Court Street, Springfield, MA 01103. Confirm with the city or town clerk if unsure.
- Can I take the oath with an online notary?
- Massachusetts permanently authorized remote online notarization for its own notaries effective January 1, 2024. A commissioned online notary can administer the oath by video; check with the Springfield City Clerk’s Office about accepting the remotely notarized form.
Other forms in Springfield
Business Certificate in other Massachusetts cities
Each city publishes its own version of this form. Pick the city where you’re filing.