Springfield, MA · Hampden County
Tax Certification Affidavit for Contracts
This affidavit certifies a bidder’s, proposer’s, or contractor’s tax compliance and is filed with a City of Springfield bid or contract after the required signature is notarized.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The form identifies the bidder, proposer, or contractor and asks an authorized person to swear that, to their best knowledge and belief, the entity has complied with applicable federal, Massachusetts, and Springfield taxes. Springfield requires the completed, notarized affidavit to be filed with the bid or contract. The form states that tax affidavits without notarized signatures will be rejected.
Who needs it
A bidder, proposer, or contractor doing business with Springfield must complete this affidavit and file it with the bid or contract.
How to get this notarized
- 1
Download the Form
Download the Springfield Tax Certification Affidavit for Contracts.
- 2
Fill Out the Form
Complete the bidder, proposer, or contractor information and tax certification.
- 3
Book an Online Notary
Book a commissioned online notary for the authorized signer’s oath and signature.
- 4
Sign on Video
Meet the notary online, swear to the certification, and sign when instructed.
- 5
Submit to the City
File the completed, notarized affidavit with your bid or contract.
Preview the form
The blank PDF straight from Springfield. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the Tax Certification Affidavit?
- Fill in the bidder, proposer, or contractor information, complete the tax certification, and have the authorized signer swear and sign before a notary. File the notarized form with the bid or contract.
- Do I need to sign this form in front of a notary?
- Yes. The form says the signature must be notarized and warns that tax affidavits that are not signed and notarized will be rejected.
- Can I use a commissioned online notary?
- Massachusetts permanently authorized remote online notarization for its own notaries effective January 1, 2024. A commissioned online notary can notarize the signer’s oath remotely; confirm with the city or town clerk if unsure.
- Where do I submit the notarized affidavit?
- The form instructs you to file the completed, notarized affidavit with your bid or contract.