Salem, NY · Washington County
Subdivision Application
This packet is for property owners or their representatives seeking subdivision review from the Town of Salem Planning Board, with application materials and an optional agency designation that requires notarization.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The packet guides applicants through a request for subdivision review and includes an application, environmental assessment materials, instructions, and an agency designation form if applicable. The Town of Salem Planning Board requires the listed application materials, a survey or proposed sketch, the applicable fee, and the specified number of copies; applications must be submitted at least 14 days before a scheduled meeting. The agency designation authorizes a representative to act for the property owner in proceedings.
Who needs it
Property owners seeking subdivision review in the Town of Salem, or owners appointing a representative to act for them, use the relevant materials in this packet.
Why it needs a notary
The optional Agency Designation Form has a sworn-to jurat; the property owner signing the designation must swear to it before a notary.
How to get this notarized
- 1
Download The Packet
Get the Subdivision Application packet and review its instructions to determine which materials apply to your project.
- 2
Complete The Required Sections
Fill in the application and Part 1 of the Short Environmental Assessment Form; prepare the survey or proposed sketch and other required documents.
- 3
Book An Online Notary
If using the optional Agency Designation Form, book a commissioned online notary for the property owner's sworn signature.
- 4
Sign On Video
Show identification and sign the designation during the online session as directed by the notary.
- 5
Submit To The Town
Provide the required copies, supporting documents, and fee to the Town Clerk or mail them to the Planning Board at least 14 days before a meeting.
Preview the form
The blank PDF straight from Salem. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I notarize the Agency Designation Form?
- If you include the optional designation, complete it and sign before a commissioned online notary, who administers the oath and completes the sworn-to section. Submit it with the required application materials.
- Do I need to notarize the entire subdivision application?
- The packet’s notary block appears on the Agency Designation Form, which is marked “if applicable.” The application and environmental assessment sections do not show a notary block in the supplied form text.
- Can I use an online notary for this form?
- New York authorizes remote online notarization by its own notaries under Executive Law §135-c, effective in 2023. Ask the Town of Salem Planning Board whether it accepts a remotely notarized Agency Designation Form; confirm with the city, town or village if unsure.
- How many copies and when should I submit?
- The instructions call for three copies for a minor subdivision and five for a major subdivision. Submit the application at least 14 days before a scheduled Planning Board meeting and include the other required materials and applicable fee.
Subdivision Application in other New York cities
Each city publishes its own version of this form. Pick the city where you’re filing.