Ashland, OR · Jackson County
Contractor Prequalification Application
This application asks contractors for business, licensing, experience, equipment, and project information to seek prequalification with the City of Ashland for public works and right-of-way work.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The City requires contractors performing work in the public right-of-way to have an approved, current prequalification application on file, and contractors must be pre-approved for the work before a contract is entered or a permit is issued. Applicants seeking to bid on City public improvement projects must submit the application at least five days before the anticipated bid opening. The completed application includes an affidavit and must be submitted with any required supporting information.
Who needs it
Contractors seeking to bid on City public improvement projects or perform work in Ashland’s public right-of-way need to submit this application for prequalification.
How to get this notarized
- 1
Download the Application
Download the City of Ashland Contractor Prequalification Application and review its instructions and required sections.
- 2
Complete the Application
Fill in the applicant’s business, licensing, experience, equipment, and other requested information, and include required supporting documents.
- 3
Book an Online Notary
Arrange an appointment with a commissioned online notary for the affidavit on the final page.
- 4
Sign the Affidavit on Video
The authorized signatory signs and swears to the affidavit before the notary during the online notarization session.
- 5
Submit to the City
Submit the completed application and required attachments by mail or delivery as directed in the form.
Preview the form
The blank PDF straight from Ashland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit the contractor prequalification application?
- The form says applications may be mailed or delivered to the Community Development Engineering Services Building at 51 Winburn Way, Ashland, or mailed to 20 East Main Street, Ashland. It lists weekday submission hours as 8:00 AM to 4:30 PM.
- Do I need to notarize the entire application?
- The form specifically says to notarize the affidavit on the last page. The authorized signatory must sign and swear to the affidavit before a notary.
- Can I use a commissioned online notary for the affidavit?
- Oregon authorizes remote notarization under ORS 194.277 and recognizes qualifying notarial acts performed elsewhere under ORS 194.260. The Oregon Secretary of State FAQ confirms a properly notarized out-of-state remote online notarization document is valid in Oregon.
- When must I submit the application to bid on a City project?
- The form says the application must be received at least five days before the first anticipated bid opening date to be eligible to bid on City of Ashland public improvement projects.
- What should I do if I am unsure where to submit the application?
- Review the submission instructions in the application and confirm with the city or county clerk if unsure.
Contractor Prequalification Application in other Oregon cities
Each city publishes its own version of this form. Pick the city where you’re filing.