Eugene, OR · Lane County
Affidavit of Mailing
This affidavit certifies that an applicant or representative mailed meeting notices to the addresses listed in Exhibit B for a Eugene neighborhood or applicant meeting.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Eugene provides this sample as a recommended template for its Neighborhood/Applicant Meeting process. The applicant or representative certifies that a true and correct copy of the meeting notice was mailed to the people referenced in Exhibit B, with postage prepared, and that the listed addresses came from Lane County assessment and taxation records. The form also notes that the applicant is responsible for meeting City Code 9.7007 mailing and posting requirements.
Who needs it
An applicant or representative preparing documentation for a Eugene Neighborhood/Applicant Meeting may use this sample to certify that meeting notices were mailed.
Why it needs a notary
The form includes a State of Oregon jurat stating that the signer personally appeared before a notary public; the applicant or representative signs the affidavit.
How to get this notarized
- 1
Download the Sample
Download Eugene’s Sample Affidavit of Mailing and review its instructions and references to Exhibits A and B.
- 2
Fill In the Affidavit
Enter the applicant or representative, project, mailing date, and other requested details; prepare the referenced exhibits.
- 3
Book an Online Notary
Arrange a session with a commissioned online notary for the applicant or representative who will sign.
- 4
Sign on Video
The signer appears before the notary by video and signs the affidavit as directed.
- 5
Submit to the City
Follow Eugene’s instructions for submitting the completed affidavit and exhibits for the meeting process.
Preview the form
The blank PDF straight from Eugene. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the Affidavit of Mailing?
- Fill in the applicant or representative, project, mailing date, and signature. Attach the referenced Exhibits A and B, then have the signer appear before a notary and check the City’s meeting requirements.
- Do I need to attach Exhibits A and B?
- The affidavit refers to the meeting notice as Exhibit A and the mailing addresses as Exhibit B. The sample says the notice was mailed to those referenced on Exhibit B.
- Can I use a commissioned online notary for this form?
- Oregon authorizes remote notarization by its notaries under ORS 194.277, and ORS 194.260 recognizes qualifying acts performed elsewhere. The Oregon Secretary of State FAQ confirms a properly notarized out-of-state remote online notarization is valid in Oregon.
- Where do I submit the completed affidavit?
- The sample does not specify a submission destination. Check the City’s Neighborhood/Applicant Meeting process for filing instructions, and confirm with the city or county clerk if unsure.