Portland, TN · Sumner County
Gate Plan Application
The Gate Plan Application provides Portland Planning Commission with project, applicant, owner, and site details for a proposed gate, and is filed by the applicant or the applicant’s agent.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this three-page application to provide project and property details and submit supporting materials for a proposed gate. The applicant or agent attests to submitting a complete application and notifying the client about Planning Commission and subsequent City Council meetings. The checklist calls for a site plan showing gate locations, emergency-service access information, and pictures or illustrations; an Agent Authorization Form is also required for all applications.
Who needs it
Applicants seeking Planning Commission review of a proposed gate in Portland should complete this form and provide the required supporting materials.
Why it needs a notary
The Agent Authorization Form carries a state-and-county acknowledgment block; the property owner signs the authorization before a notary public.
How to get this notarized
- 1
Download The Application
Download the Gate Plan Application and Agent Authorization Form from the City of Portland.
- 2
Fill Out The Forms
Enter the project, property, applicant, and owner details, and gather the listed supporting materials.
- 3
Book An Online Notary
Arrange a remote online notarization for the owner’s Agent Authorization Form.
- 4
Sign On Video
The property owner signs the authorization during the online notary session.
- 5
Submit To The City
Submit the completed application, authorization, and supporting materials to the Planning Department.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit the Gate Plan Application?
- Complete the application, include the required supporting materials and Agent Authorization Form, and submit them to the Planning Department.
- Do I need to notarize the entire application?
- The form’s notary block appears on the Agent Authorization Form for the property owner’s signature; the application itself has separate applicant and owner signature lines.
- Can I sign the Agent Authorization Form with an online notary?
- Tennessee authorizes remote online notarization by a commissioned online notary under the Online Notary Public Act. Confirm that the receiving office accepts the notarized form.
- What supporting materials does the application list?
- The checklist includes a site plan showing gate locations, information about emergency-service access, and pictures, diagrams, or illustrations of the proposed gate. Confirm with the city or town if unsure.