Portland, TN · Sumner County
Historic Landmark Nomination Application
The Historic Landmark Nomination Application lets an applicant submit a property for historic landmark consideration by Portland’s Historic Preservation Commission, with supporting information and owner authorization when an agent applies.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this application to request historic landmark consideration from the City of Portland Historic Preservation Commission. It collects information about the property, applicant, and owner, and calls for supporting materials such as a narrative, significance description, location map, and current photographs. The form also includes an Agent Authorization Form for applications, which the owner signs to appoint an agent to file the application.
Who needs it
Property owners or applicants seeking historic landmark consideration in Portland should submit this application with the requested supporting materials and owner authorization.
Why it needs a notary
The Agent Authorization Form contains an acknowledgment; the property owner signing to appoint an agent must acknowledge the signature before a notary.
How to get this notarized
- 1
Download the Application
Download the Historic Landmark Nomination Application and its Agent Authorization Form from the City of Portland.
- 2
Complete the Application
Fill in the project, property, applicant, and owner information, and gather the supporting materials listed on the form.
- 3
Book an Online Notary
If appointing an agent, arrange an online notary session for the property owner’s acknowledgment on the Agent Authorization Form.
- 4
Sign on Video
The owner signs the authorization during the online notary session and completes the acknowledgment.
- 5
Submit to the City
Submit the completed application, authorization when applicable, and supporting materials to the City of Portland Planning Department.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit a historic landmark nomination?
- Complete the application and provide the supporting materials listed on the form, including a narrative, significance description, map, and current photographs. Submit it to the City of Portland Planning Department.
- Do I need to notarize the entire application?
- No. The notarial block appears in the Agent Authorization Form. The owner signing to appoint an agent acknowledges that signature before a notary.
- Can I sign the owner authorization online?
- Tennessee law authorizes remote online notarization by a commissioned online notary registered with the Secretary of State. Confirm with the city or town if unsure whether it accepts a remotely notarized authorization.
- What supporting materials does the form list?
- The checklist names a cover letter with narrative justification, a description of historic significance with key dates, a description of architectural significance, a location map, and current photographs.