Portland, TN · Sumner County
Irrevocable Offer of Dedication
This agreement lets a developer formally offer subdivision improvements for dedication to the City of Portland and is filed by the developer as part of a Planning Commission application.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The agreement identifies improvements shown on an approved subdivision plat and makes an irrevocable offer to convey them to the City of Portland until the city accepts or rejects the offer. The developer also agrees to provide a sworn statement that the property is free of liens and encumbrances, along with fees and taxes for recording deeds. The form is used in connection with Planning Commission requirements for subdivision improvements.
Who needs it
A developer submitting a subdivision project with improvements to be offered for dedication to the City of Portland needs to complete this agreement.
Why it needs a notary
The form has an acknowledgment stating the signer personally appeared before the notary and acknowledged executing the instrument; the developer signs before the notary.
How to get this notarized
- 1
Download the Form
Get the Irrevocable Offer of Dedication from the City of Portland.
- 2
Fill In the Agreement
Enter the subdivision, plat, improvement, date, and developer details requested in the form.
- 3
Book an Online Notary
Schedule a remote notarization for the developer who will sign the agreement.
- 4
Sign on Video
The developer appears by video, signs the agreement, and completes the notary acknowledgment.
- 5
Submit to the City
Send the completed agreement to the City of Portland as directed for the Planning Commission application.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the Irrevocable Offer of Dedication notarized?
- Complete the form, then book an online notary appointment. The developer signs during the video session, and the notary completes the acknowledgment.
- Do I need to sign this form in front of a notary?
- Yes. The form includes an acknowledgment stating that the signer personally appeared before a notary and acknowledged executing the instrument.
- Can I use an online notary for this form?
- Tennessee authorizes remote online notarization by a commissioned online notary registered through the Secretary of State. Confirm with the City of Portland that it will accept the remotely notarized document.
- Who completes the Irrevocable Offer of Dedication?
- The developer completes and signs the agreement offering the subdivision improvements to the city. The form also includes a section for the city’s attestation.
- Where do I submit the completed form?
- The form is a City of Portland Planning Commission application. Submit it to the city as directed; confirm with the city or town if unsure.