Portland, TN · Sumner County
Minor Site Plan Application
This five-page application is for property owners or their authorized agents seeking Planning Commission review of a minor site plan in Portland, Tennessee.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this application to submit project, property, applicant, owner, and surveyor or engineer information for a minor site plan review. The packet includes a site plan information checklist, an agent authorization with an owner acknowledgment, and submittal requirements; the form says incomplete packets delay staff review and lists materials to submit before placement on the Planning Commission agenda.
Who needs it
Property owners or their authorized agents seeking minor site plan review should complete this application and submit the listed materials to the City of Portland.
Why it needs a notary
The agent authorization carries a notarial acknowledgment; the property owner whose signature appears on that authorization acknowledges signing the instrument before the notary.
How to get this notarized
- 1
Download the Application
Get the Minor Site Plan Application from the City of Portland and review all five pages, including the submittal checklist.
- 2
Fill Out the Application
Provide project and property details, applicant and owner information, and the required supporting materials.
- 3
Book an Online Notary
Arrange a remote notarization for the property owner’s signature on the agent authorization.
- 4
Sign on Video
The property owner signs the acknowledgment during the online notary session.
- 5
Submit to the City
Submit the completed, signed, and notarized application with the required materials to the City of Portland.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the owner acknowledgment notarized?
- Complete the agent authorization and have the property owner sign its acknowledgment before a commissioned online notary. Include the notarized application in the packet submitted to the City of Portland.
- Do I need to notarize the agent authorization?
- The form includes a notarial acknowledgment beneath the owner’s signature on the agent authorization, and its submittal requirements call for a signed and notarized Planning Commission Application.
- Can I use an online notary for this form?
- Tennessee authorizes remote online notarization by a commissioned online notary who has registered through the Secretary of State. The form itself calls for a notarized application; confirm with the city or town if unsure.
- What else goes in the submittal packet?
- The form lists site plan drawings, an engineering review checklist, an inspection and maintenance agreement, drainage calculations, landscaping and lighting plans, building elevations, and payment of submittal fees.